Brian Wade: Invited everyone to introduce themselves and say for what they are thankful.
Brian Wade: He presented the agenda and asked for approval.
Motion: To approve the agenda as amended. Moved by John Sankey, seconded by Al Gullon, carried.
Motion: To approve the September, 2018 minutes. Moved by Sue McCarthy, seconded by Dianne Nahal, carried.
Peter Foulger presented the Treasurer's Report. It is shown as an appendix.
Motion: To pay two items: Curbex Fall Festival Sign 190.57, Brian Wade Fall Festival raffle expenses 27.03; Moved by Denyse Baizana, seconded by Sue McCarthy, carried.
Brian Wade: Friday, September 26, the HCCO held a meet and greet for candidates for the municipal election. The meeting started at 18:00 but soon after the lights went out because a tornado had knocked out the electrical system. We went to the lobby and soon after we left the building. There is another meet and greet, Saturday October 6 at 18:00, at the Carlington Recreation Centre.
David Armitage: The tornado hit Coady Co-op and four families were without shelter. They were taken to the Greenboro Community Centre because there was no power at ours. It would be valuable to have backup emergency power. Candles started a fire in Ashgrove. The tornado had knocked down trees which got in the way of the fire trucks.
Motion: To ask the City to provide a proper study in order to implement appropriate emergency measures at the Hunt Club/Riverside Park Community Centre. Moved by John Sankey, seconded by Al Gullon, carried.
Christine Johnson: We need a banner. At the Annual General Meeting in November, there will be a vote to change the name from the Hunt Club Community Organization to the Hunt Club Community Association (HCCA), in line with the other community associations in the City. The banner will have the HCCA logo. There are various styles and costs - a square meter is $80, two square meters is $160. With or without grommets.
Motion: To purchase two banners, one rectangular with 5 grommets and one tablecloth with 4 grommets. Moved by Christine Johnson, seconded by Al Gullon, carried.
Riley Brockington: Presented the Councillor's Report. Items:
- tornado: the City has put a lot of resources into fixing problems
- Ed Laverty Fields: the plaque was officially unveiled
- coyotes: a small dog was bit by a coyote in McCarthy Woods. The NCC owns McCarthy Woods. It will put up signs at the entrances, warning of coyotes. The City will host an information session sometime in November.
- Mooney's Bay Pavillon: the City did a community needs assessment. Likely it will be rebuilt.
- speed on McCarthy Road: this file is ongoing
Annual General Meeting, Monday November 5
Christine Johnson: As past president she is responsible for preparing a list of candidates for the new board. Eleven people have said they will present themselves as candidates: Peter Brimacombe, Peter Foulger, Christine Johnson, Lynette Joseph, Marilyn Koch, Sue McCarthy, Abiodun Mosuro, Dianne Nahal, Kristy Nystrom, John Sankey, Brian Wade.
Brian Wade: He will invite the MP David McGuinty and MPP John Frazer to the meeting.
Brian Wade: Kristy Nystrom is leading the development of the new web site. Send her your ideas.
Sue McCarthy: Greg Kelley has organized an open mic at Moose McQuire's. Musicians are encouraged to show up. Terry Tufts will be performing, Saturday, October 6 from 13:00 to 16:00. Greg Kelly hosts 'Tunes Before Noon' every Saturday from 1-4 pm at Moose McQuire's. He opens with a few of his songs, then presents the guest performers, who play an hour set, then any musician-singer is encouraged to perform at the open mic. Terry Tufts will be performing, Saturday, October 6 from 13:00 to 16:00.
Next meeting which is the Annual General Meeting: Monday November 5 at 19:00
Appendix Treasurer's Report September 2018 summary for the 1 Oct 2018 Meeting This report covers September up to the 29th. Account interest of $0.74 for August was credited by Alterna. Sponsorship of $110 from the Government of Canada for the June issue was received. Memberships of $220 and raffle receipts of $17.00 from the Fall Festival were deposited. Desjardins debited $116.53 for 200 cheques and $10.00 which I believe is for the share required. C Johnson was paid $18.98 for flyers and the City of Ottawa paid $32.90 for the election Meet & Greet (tornado night!). Sub-accounts: Activity: Sponsorships for the Fall Festival: The Government of Canada and the Legislative Assembly of Ontario cheques for $150 each were received. C Johnson refunded the Paul Landry Park permit as the City returned her payment. No payments were made. Balances: Garden Fund $ 1,500.00 Fall Festival Fund $ 350.00 Art Club Fund $ 12.89 The Parks People $ 471.04 Balance Sub-accounts $ 2,333.93 Member's Surplus Balance as of 1 August 20178 $ 5,827.74 Year to date receipts, HCCO $ 897.74 Year to date expenses, HCCO $ 636.34 Increase/(decrease) for year, HCCO $ 261.40 Member's surplus, HCCO $ 6,089.14 Total funds (Members surplus + funds) $ 8,423.07 Reconciliation: Desjardins account $ 1,875.44 Desjardins share (to be confirmed) $ 10.00 Alterna share, HCCO $ 15.00 Alterna Account, HCCO & funds $ 6,522.63 Other, $ 0.00 Total all funds $ 8,423.07 Receivables & Liabilities: We are owed one $110 sponsorship for the June News and one more for September. Other: Approval to pay Curbex $190.57 for the Fall Festival sign and Brian Wade $27.03 for the Festival raffle expenses. John Sankey donated $12.00 for the National Capital Freenet renewal.