Meetings & Documents

October 5, 2020

Monthly Meeting
October 5, 2020

  1. Brian Wade, President
  2. Sue McCarthy, Vice President
  3. Peter Foulger, Treasurer
  4. Peter Brimacombe, Secretary
  5. Christine Johnson, Director
  6. Marilyn Koch, Director
  7. Abiodun Mosuro, Director
  8. John Sankey, Director
  9. Sabrine Barakat
  10. Cathy Bourguignon
  11. Jason Dubue
  12. Kat Gracie
  13. Paul Koch
  14. Piero Narducci
  15. Sophie Reussner-Pazur
  16. Louise Rousseau
  17. Barb Shea

Regrets: Dianne Nahal, Lynette Joseph-Sankey

Meeting Minutes

1. Welcome and Introductions (15 Minutes)

a. Apple or Pumpkin?

Brian welcomed everyone. “If you had to choose between apple or pumpkin as your Thanksgiving pie. What would you choose?”

2. Approval of the Agenda (1 Minutes)

a. Agenda: Oct 5, 2020

Brian presented the agenda and asked for approval. Christine Johnson asked that the Governance item be moved up before the Councillor’s Report.

Motion: To accept the agenda with the Governance item moved up.
Moved by John Sankey, seconded by Sue McCarthy, carried.

3. Approval of Minutes (2 Minutes)

a. Minutes: Sept 14, 2020

Christine asked for changes to three items to the September minutes.

Motion: To approve the September minutes with the changes.
Moved by John Sankey, seconded by Sue McCarthy, carried.

  • Secretary will make changes as requested and send them to Brian and Christine.

4. Governance (15 Minutes)

a. HCCA Board Election

Christine Johnson as the Past President is responsible for the election of new officers at the Annual General Meeting, Monday November 2. She has prepared an application form and is asking all candidates to complete it by October 23 to give a clear idea of where your interests lie.

  • Candidates for President and director to complete the application form by October 23 and send it to her

b. Proposed change to the bylaws

The Governance Committee proposes a change to the bylaws. Three options were presented. The present bylaws don’t allow the President to be the chair of a committee but the board decided that he would chair the Governance Committee. Members vote on changes at the Annual General Meeting. After discussion, some changes were made to option 3.

Governance Committee Bylaws Amendment

Motion: The President is an ex officio member of all committees and may chair a committee, upon direction and approval by the board of directors.

Moved by John Sankey, seconded by Christine Johnson, carried.

Members will vote on the motion at the Annual General Meeting

The present bylaws require that committee chairs be board members. There was discussion that they could be ordinary members.

5. Councillor Riley Brockington’s Report (35 Minutes)

a. The Councillor prepared a written report.

  • People are invited to have input into the City’s Draft Budget.
  • Prepare a submission urging that accessibility on the pathway near Twyford be given priority
  • Prepare a submission urging that the Community Centre be improved.
  • Prepare a submission for benches along the constructed wetlands to the east of the Airport Parkway.
  • Prepare a submission for signage in McCarthy Woods that provide better orientation.
  • Secretary will send out the Report with the minutes.

6. Finance (5 Minutes)

a. Treasurer's Report

Peter Foulger presented the Treasurer’s Report

Christine Johnson gave a $100 cheque donation from a personal friend for the community garden at the back of the Emmanuel Apostolic Church.

When the community newsletter was printed, there was a fixed fee for sponsorships. How will this be handled now that it is on-line?

Motion: To accept the Treasurer’s Report.
Moved by Sue McCarthy, seconded by Christine Johnson, carried

  • The web page team will work on a tiered sponsorship structure.
  • Call for volunteers to help with the Financial Committee.
  • Call for requests for budget from the HCCA. Requests should be submitted by October 19.

7. Outreach (35 Minutes)

a. Let's Talk About Hunt Club

There were two Zoom sessions to get comments on what people liked and don’t like about Hunt Club. Also on what they would like.
Results from Let’s Talk About Hunt Club

b. Ad hoc committee

Motion: To strike an ad hoc committee on revisioning Hunt Club. Christine Johnson to be the chair.
Moved by Christine Johnson, seconded by Sue McCarthy, carried.

Abdi Mosuro and Sabrine Barakat would like to help.

Marilyn Koch suggested a motto “Proud of My Community”

John Sankey commented on the structure of Hunt Club. It was designed to exclude commercial enterprises. The Covid epidemic has forced the permanent closure of Café Hiraeth and a local bakery. Only big corporations have the resources to keep going. While he was President, he made many attempts to include Quinterra. RIOCAN owns the Metro plaza. It is based in Toronto and it refuses to lower the leases.

Solar heating does not make sense in a dense urban setting.

c. Events

There was discussion about what form Halloween could take place with the Covid epidemic?

Paul Landry Park Cleanup October 17 at 10:00 Put Clean Up on the web site

  • the web page team will invite suggestions on our Facebook page

8. Adjournment of Meeting

a. Next meeting: November 2

Next meeting will be the Annual General Meeting. The (AGM) will be held on Monday November 2 at 19:00

  • Invite MP David McGuinty and MPP John Fraser