Present:

• Brian Wade President
• Sue McCarthy Vice President
• Peter Foulger Treasurer
• Peter Brimacombe Secretary
• Christine Johnson
• Lynette Joseph-Sankey
• Marilyn Koch
• Dianne Nahal
• Abiodun Mosuro
• John Sankey
• Barb Shea
• Riley Brockington Councillor
• Anthony Chiarello Assistant to the Councillor
• Lorraine Busby
• Kat Gracie
• Al Gullon
• Marwan Nahal
• Ijeoma Udechukwu
• Kathy Wright

The meeting was held on-line with zoom.

Introductions

Brian Wade: Presented the agenda and asked for approval. [Approved].

Motion: To accept the March 2020 minutes.
Moved by Sue McCarthy, seconded by Kat Gracie, carried.

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Treasurer’s Report

Peter Foulger presented the Treasurer’s Report. It is presented as an appendix.

Motion: To accept the Treasurer’s Report.
Moved by Christine Johnson, seconded by Lynette Joseph-Sankey, carried.

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Environment Committee

Barb Shea presented the environment committee report which was distributed prior to the meeting. Highlights included the success of the information session held on March 9, whereby Jen Brown and Emma Langham from the Climate Change and Resiliency Team and Martha Copestake, Lead, Urban Tree Forest Management Plan made a presentation to a group of approximately 25 assembled at the HCRPCC. The committee is still awaiting a response to the follow up questions about emissions from natural gas and the energy efficiency of two city buildings in our community – the Community Centre and the fire station. The Environment committee will be looking at hosting another committee meeting in the near future.

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Councillor’s Report

Riley Brockington presented his councillors report which was distributed to members of the board prior to the meeting:

Response to COVID-19: The City of Ottawa remains in a State of Emergency and today, in consultation with Ottawa Public Health, the City of Ottawa is extending the closure of City facilities, libraries, services and large public gatherings until June 30, 2020 Due to the ongoing COVID-19 emergency, the April 11 Breakfast in Carlington and the April 18 Earth Day Celebration at the HCRPCC have been cancelled. Both will be rescheduled later in the year. Due to the closure of City facilities and cancellation of programming, many part-time employees are without work. As a result, the City of Ottawa has worked in partnership with CUPE 503 to place approximately 4,000 part-time employees from the Recreation, Cultural and Facility Services Department (RCFS) and approximately 280 part-time employees from the Ottawa Public Library (OPL) on an unpaid, job-protected legislated leave of absence, or declared emergency leave, under the Employment Standards Act. Please note that all City playgrounds and sports fields are closed until further notice. Residents may walk, jog, rollerblade and/or cycle through a city park while respecting the physical distancing guidelines. Parks may not be used for any other purpose. Riley wanted to remind us that his office is still operational. His staff are working from home and reply to voicemails and emails during normal office hours. If you need assistance with anything, please reach out and we will do our best to get you an answer in a timely manner.

Repaving Riverside Drive: The paving project on Riverside Drive between Hunt Club Road and Walkley Road will be proceeding this summer. Hunt Club to Uplands will be shave and pave. Uplands to Walkley will be a full road removal to base, curb repairs and iron works. Work should be complete in September.

Hunt Club and Riverside Intersection Review: The City of Ottawa undertook an intersection review at Hunt Club Road and Riverside Drive this past fall. 1300 people filled out the on-line survey. The consultant’s summary was to have been presented tonight but the presentation has been postponed. If you want it, send an email to Riley.Brockington@ottawa.ca

McCarthy Road Curve: This summer, the City of Ottawa is planning to install a higher curb along the McCarthy Road curve between Southmore and Plante. The curb installation will help with the number of cars that leave the road around the bend during the winter months. This will increase the safety for any pedestrians that walk along the side of the roadway.

O-Train: The current O-Train Trillium Line will shut down starting May 3, 2020 until August 2022. The last day of O-Train Line 2 service is scheduled for Saturday, May 2, 2020. R2 replacement bus service will replace current O-Train service.

OC Transpo: OC Transpo has adjusted service on all routes to reflect lower ridership. Buses now run on Saturday service which maintains service to all neighbourhoods and essential services.

Government Response to COVID-19: The Province of Ontario has ordered the Mandatory Closure of All Non-Essential Workplaces. These actions are all being taken for the well-being of our community and to flatten the curve of the virus in our city and province. Without these drastic measures, our healthcare systems will be overwhelmed and over capacity with COVID-19 patients. For the complete list of Essential Workplaces, please visit the Province of Ontario website at https://covid-19.ontario.ca/ For more information from Ottawa Public Health, visit their website at www.OttawaPublicHealth.ca/Coronavirus.

Halt to Pick-Up at Local Clothing Donation Bins: Diabetes Canada has informed City Council and local residents that they have requested a halt of drop-offs at local clothing donation bins across the City due to the current Covid-19 situation. As of March 23, pick-up of all textiles at donation bins has ceased for health and safety reasons. Donation bins are overflowing, and some have unfortunately become garbage dumping grounds.

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Urban Boundary Review

Brian noted that HCCA is being approached by other community groups to sign up and support the “Hold The Line” Campaign. He asked what is the position of the HCCA? The Hold Line Campaign is encouraging the city of Ottawa, as part of the Master Plan Review process, to adopt a higher intensification rate within the urban boundary. This will help to ensure that residents have access to public transit and other city services. Increasing the intensification rate does come with its own set of concerns.

Those in attendance felt that it would be wise to wait and gather more information before developing HCCA’s position on the matter and committing HCCA to supporting any campaign. Riley noted that this issue will go before the Agricultural and Rural Affairs Committee and the Planning Committee in May. City staff will release their reports on the topic prior to those meetings.

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Bridge Closures over Hogs Back

Brian presented the request HCCA received from the Riverside Park Community Association to write to the NCC, and our local, provincial and federal representatives regarding the extension of the Hog back Bridge closure. This request was received prior to the COVID19 crisis. Riley noted that transportation infrastructure projects will continue as they are classified as essential services. The project is on schedule.

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TD Parks People Grant

Christine Johnson provided an update on HCCA application to the TD parks People Grant. It was noted that HCCA withdrew its application for funds from the TD Park People Grant. Three events were planned but due to the current situation, we cannot go forward with these events.

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HCCA’s Response to the COVID-19 Pandemic

Brian opened the floor to those in attendance to discuss ways that the Hunt Club Community Association (HCCA) could assist our local Hunt Club community in these unprecedented times as we deal with the COVID-19 pandemic crisis. We are seeing that this crisis is hitting many people and businesses hard.

Brian noted that the first thing we can do is to continue to provide a voice for our community. Given that the community centre is closed, we can still meet online, and we can continue to work on providing feedback to our councillor and City projects. We can also help in sharing information with our community. We have access to our social media channels and or website.

Sue McCarthy brought up the issue of our Fall Festival. While many of our events planned for the Spring/Summer months have been cancelled or postponed, we still need to look at what we are planning with regards to the fall festival. Should this be cancelled, postponed or do we continue with a paired down smaller event. The first step is to reach out to our partners and wait to see how things progress.

Sue also shared that we have been approached by Sysco, a wholesaler/distributer that provides bulk food to restaurants, grocery stores and institutions. Sysco is offering service to residential customers and has created a number of packages suitable for residential use. There are other home delivery services, i.e. Loblaws, Ottawa Valley Meats, Kaladar Market and Mike’s Garden Harvest.

Kat Gracie shared her ideas about creating an online community hub, a Welcome Kit, that is linked from our Facebook page.

Christine Johnson noted that our Hunt Club community garden is still going ahead. We have a core group of volunteers.

Kathy Wright shared that the Dementia Society of Ottawa and Renfrew County had been renting space at the community centre for its Arts and Minds Program up until we were all faced with the COVID-19 restrictions. The Program was for those with dementia and their caregivers. It was a huge success with capacity attendance at 12 persons for the fall and winter sessions. The Dementia Society is now reinventing itself to offer as many programs as possible on-line so that people living at home with dementia and their caregivers can still benefit from their programs. She will send information about this program to Brian so that it can be included in HCCA future communications.

Kathy also noted that Teenagers are hard hit by this crisis because they have no where to go. What are ways to get the youth involved?

Riley Brockington noted that the city has created a Human Needs Task Force, led by the Community and Social Services Department, which is taking a coordinated approach, bringing together City staff and community partners to respond together to the challenges presented by the COVID-19 pandemic. The task force is currently focused on service coordination for immediate, medium and long-term response associated with five emerging needs:

• Outreach to isolated seniors
• Food security
• Transportation
• Volunteer coordination
• Housing and homeless needs

The City is also working with the Champlain Community Support Network to join their new regional COVID-19 response site/portal as a one-stop information portal for isolated seniors, people with disabilities and others who are struggling through this crisis. The site will be available in both English and French and will support access to:

• Grocery and pharmacy delivery
• Transportation to essential medical appointments
• Telephone safety checks
• Meals on Wheels

Lynette Joseph-Sankey noted that people in her church are calling each other. If there were a group for our community, she would take part.

Brian closed the discussion by stating that we will continue to work together on getting these initiatives put in place. If anybody knows of a person who is isolated, please try to follow up with them, and advise Riley’s office.

 

Next meeting: Via Zoom on-line Monday May 4 at 19:00

Present:

• Brian Wade President
• Sue McCarthy Vice President
• Peter Foulger Treasurer
• Peter Brimacombe Secretary
• Christine Johnson
• Lynette Joseph-Sankey
• John Sankey
• Barb Shea
• Riley Brockington Councillor
• Bert Beechey
• Lorraine Busby
• Dan Kaplansky
• Tania Mushka
• Ijeoma Udechukwu

Regrets:

• Dan Clavel
• Dianne Nahal

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Introductions

Brian Wade: Welcomed everybody and invited everyone to say what they liked about the community.

Motion: To accept the agenda.
Moved by Christine Johnson, seconded by Sue McCarthy, carried.

Motion: To accept the January 2020 minutes.
Moved by John Sankey, seconded by Barb Shea, carried.

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Treasurer’s Report

Peter Foulger presented the Treasurer’s Report. It is presented as an appendix.

Motion: To approve payment of four items:

1. Room rental, Barb Shea – $11.33
2. Room rental, Brian Wade – $29.55
3. City of Ottawa, Art Club – $330.84
4. Christine Johnson, Newsletter – $41.80

Moved by Peter Foulger, seconded by Christine Johnson, carried.

Motion: To accept the Treasurer’s Report.
Moved by Christine Johnson, seconded by Sue McCarthy, carried.

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Food Security

Christine Johnson: The Food Security Committee was set up within the Hunt Club/Riverside Park Steering Committee. Short term goals are: to establish a list of food agencies where Hunt Club-Riverside Park residents can get food (including location, operation hours and what the agency provides); to translate the heading into a few of our local languages aside from French and English, then post it in relevant buildings and on social media sites; to apply for a grant which would allow the Committee to offer monthly free community meals. Long term goals include getting a functional exhaust fan installed in the kitchen at the Community Centre; establishing a growing number of community gardens; establishing a Food Centre (similar to the Parkdale Food Centre -https://parkdalefoodcentre.ca/) at the Hunt Club Centre strip mall across the street from the Community Centre

Christine Johnson: All interested in helping with any of these or other initiatives please join us at our next meeting on Tuesday, March 10, from 1 – 2 pm at the Anglican/United Churches on Riverside Drive, just south of Walkley Rd.

There is a stove in the kitchen at the Community Centre. There isn’t an industrial venting system which would cost $100,000 but as long as there isn’t a lot of grease and smoke, the stove can be used.

Councillor’s Report:

Riley Brockington presented the councillor’s report:

Hunt Club Road and Riverside Drive – The intersection is being reviewed. A consultant will present the review at the meeting, Monday April 6.

Bridges on Hog’s Back Road – there are two bridges – the swing bridge over the Rideau Canal and the fixed bridge over the Rideau River. Both bridges will be closed this summer. Repair on the swing bridge will be pushed back until August 28, 2020. At the same time, the fixed bridge will be repaired.

Review of LRT Phase 2 – There will be a full review of the procurement process. It will be presented to Council by November 2020.

Ijeoma Udechukwu: She is dissatisfied with the implementation of LRT – there was a general feeling of dissatisfaction.

Community Environmental Projects – Grants are available to non-profit organizations, including community associations for projects that support environmental sustainability.

Ward Boundary Review – the City will review ward boundaries. The goal is to have wards whose populations align with the average.

Sue McCarthy: She attended a meeting of the Green Space Alliance. It wants to freeze the City boundaries to discourage development outside the City boundaries.

Riley Brockington: On the subject of City boundaries, on March 30, the Planning Committee will receive a draft of a policy to encourage infill. There are lots of neighbourhoods with single family houses – there is pressure on these neighbourhoods to increase density.

Women’s Day Speaker Series – the event will take place on Thursday March 5, at the Community Centre.

Environment Committee of the Hunt Club Community Association – the Committee is hosting a presentation from the City of Ottawa’s Climate Change Team and the Urban Forest Management Team on March 9 at 19:00 at the Community Centre.

Potholes – report potholes to 311

Upcoming events –

• free family breakfast at the Alexander Community Centre, April 11
• Earth Day Celebration at the Community Centre, April 18
• Strawberry Social at the Community Centre, June 12

Harmony in Cultures Mural – the artist Claudia Salguero is paying for the insurance on the mural which costs $4000 over 5 years. A community potluck and entertainment session was planned in 2019 but had to be cancelled. Would the Hunt Club Community Association and the Riverside Park Community Association consider making a one-time contribution for $500?

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TD Parks People Grant

Christine Johnson: She has applied for funds to the TD Park People Grant Program for three events:

• Saturday, May 16, 2020 (May 30 is rain date): ARTS IN THE PARK at Paul Landry Park
• Saturday, June 20, 2020: Ottawa South Eco-Action Network (OSEAN) event located at Owl or Cahill Park Saturday,
• September 19, 2020: THEATER IN THE PARK and FLAVOURS FROM OUR NEIGHBOURHOOD (Owl or Cahill Park)

These events must have an environmental focus or commit to having environmental sustainability or protection built as an element of the event. As such, we are considering kiosks for local small businesses who sell their eco-friendly products, educational talks, nature walks with tree identification, tree planting, sale and demonstration of the Canadian invented ‘Kitchen Cone composter’, talk on planting native flowers in your home gardens, community garden talk, etc.

If you can commit to helping on any of these dates, please let Christine know.

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Community Garden

Christine Johnson: She is working on establishing a community garden at the Emmanuel Apostolic Church – on McCarthy Rd, just across from the Fire Station. The garden will be on the east side of the church at the back. We’ve got our team of coordinators: Moto Carter (resident in behind the church), Paulette Williams (Bishop Williams’ wife), and me We met on February 23. We have applied to the Community Gardens Fund with ‘Just Food’ (Ottawa). Sun Shan is our contact from Just Food and we will be meeting with her on March 13. 16 nearby neighbours have expressed an interest. John Sankey has agreed to act as an advisor. We hope that once this garden gets in the ground, that many others will spring up throughout our community. We see this as a good strategy for strengthening food security in our community. We are counting on HCCA’s support and we will be requesting funds from its Community Garden Fund. This will be a great community building opportunity.

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Governance Review

The present practice is that members present at the meetings, vote on motions. However, this practice could possibly make the directors legally liable for the members’ decisions. The practice and the bylaws should be reviewed so they align.

Motion: That the HCCA create a board governance committee to review, discuss and implement the 2020 Governance Action Plan.
Moved by Sue McCarthy, seconded by Christine Johnson, carried.

 

Next meeting: Monday April 6 at 19:00

Present:

• Brian Wade President
• Sue McCarthy Vice President
• Peter Foulger Treasurer
• Peter Brimacombe Secretary
• Christine Johnson
• Lynette Joseph-Sankey
• Marilyn Koch
• Abiodun Mosuro
• John Sankey
• Barb Shea
• Riley Brockington Councillor
• John Adeyemi
• Phil Belanger
• Lorraine Busby
• Al Gullon
• Tania Mushka

WELCOME & INTRODUCTIONS

Brian Wade: Welcomed everybody and asked for approval of the agenda.

Motion: To accept the agenda.
Moved by John Sankey, seconded by Sue McCarthy, carried.

Motion: To accept the December 2019 minutes.
Moved by Christine Johnson, seconded by Lynette Joseph-Sankey, carried.

Treasurer’s Report

Peter Foulger presented the Treasurer’s Report. It is presented as an appendix.

Motion: To accept the Treasurer’s Report.
Moved by Sue McCarthy, seconded by Marilyn Koch, carried.

Councillor’s Report:

Riley Brockington presented the councillor’s report:

• Community Centre Renovations: Flooring in the front entrance was replaced.
• OC Transpo Winter Service: There were minor changes to routes 90, 92 and 290.
• Online Survey of the Hunt Club – Riverside Intersection: The idea was to identify ways to improve safety. The survey is now closed.
• Environment Committee Approves Climate Change Master Plan: The Committee recommended Council approve measures to reduce emissions.
• Tree Protection Bylaw: There would be new fees for cutting down trees (without permission) which would pay for new inspectors.
• Canoe Bay (3071 Riverside Drive): There will be an open house January 8 at the Riverside Churches.
• Outdoor Rinks: There are two City rinks in the Hunt Club Community – Owl Park and McCarthy Park.
• 2020 Summer Student Employment Program: The City is hiring students for the summer.
• Ottawa Public Library: will be hosting tutorials on the Library’s digital collection. There will be a clinic on Income Tax.
• Coyotes: Coyotes have been seen around River Ward. They’re normal.
• LRT Trillium Line will close for two years effective May 2020. This is the old O-Train.
• Coady Co-op: The City owns the land but leases it to the Coady Co-op. The City will sell the land to the Coady Co-op.
• Riverside Drive Paving Project: The City has signed off on this project. It will be done at night to avoid traffic congestion caused by the closing of the bridges on Hoggs Back.

River Ward Events:

• Saturday January 18, River Ward Movie night at the Alexander Community Centre
• February 12, Official Master Plan and Transportation Plan
• March 5, River Ward Women’s Day Speakers Series
• Saturday, April 18, River Ward Earth Day
• Friday, June 12, River Ward Annual Strawberry Social

Environment/ Climate Change/ Food Security

It was decided there should be two committees, one for environment/ climate change and one for food security.

The Food Security Committee has already been set up.

Motion: To recognize the Food Security Committee within the Hunt Club/Riverside Park Steering Committee.
Moved by John Sankey, seconded by Christine Johnson, carried.

Note: The Hunt Club/Riverside Park Steering Committee is a group of organizations whose goal is to build a more vibrant community in the areas served by the Hunt Club Community Association, the Riverside Park Recreation and Community Association and the South East Ottawa Community Health Centre.

The Steering Committee is hosting a Community Meal with Neighbours on Thursday, January 23 at 5:30 pm at the Riverside Churches. The intent of this free event is to bring residents together to discuss food security issues in our community. https://www.facebook.com/1073046452724080/photos/rpp.1073046452724080/3172259786136059/?type=3&theater

Motion: If the need arises, to give $50 to the Community Meal with Neighbours.
Moved by Christine Johnson, seconded by Sue McCarthy, carried.

Lynette Joseph-Sankey presented her research identifying a number of local agencies currently offering food to residents who need this support. She suggested that perhaps what is lacking is better communication at getting this information to the people who need it.

Governance Review

Currently, members present at the meetings, vote on motions. This practice was put in place by John Sankey when he was president and continued subsequently by Christine Johnson for her two years as president and then by our current president, Brian Wade. Director Barbara Shea, after her review of our constitution, brought to the attention of our board that this practice does not align with our constitution. This puts board directors in the position of being held legally liable for the members’ decisions. Barbara presented this with the intent that we, as a board, review our constitution and operational practices so that the two align. As our constitution currently states, this would mean that only directors vote at board meetings , since they are legally responsible and the members are not. Other association members would continue to have voting rights at the AGM, or at any other specially called ‘general’ meeting, as specified in our constitution.

Present:

• Brian Wade
• Sue McCarthy
• Christine Johnson
• Peter Folugar
• John Sankey
• Lynette Joseph-Sankey
• Marliyn Koch
• Barb Shea
• Abiodun Mosuro
• Dan Clavel
• Dianne Nahwal
• Al Gullon
• John Reid
• Lorraine Busby
• Bert Beechey
• Lucy Belanger
• Phil Belanger
• Claudette Hudson
• Marwan Nahal
• Dora Joseph
• Anne Castle
• Riley Brockington
• Anthony Chiarello

Regrets:

• Peter Brimbcome

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1. Welcome & Introductions

The meeting was called to order at 7pm. Those in attendance introduced themselves and shared their favourite holiday tradition.

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2. Agenda

It was requested to add item 4E – Library Services Committee Update
It was requested to expand Agenda Item 5C to include Operations
It was requested to add item 5D – Dog Poop

Lynette motioned, 2nd by Al to approve the agenda as amended. [APPROVED]

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3. Minutes

John motioned, 2nd by Sue, to approve the minutes from November 4, 2019. [APPROVED]

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4A. Treasurer’s Report

The financials ending November 30, 2019 were reviewed.

Barb motioned, 2nd by Al, that the financial statements be accepted as presented. [APPROVED]

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4B. Older Adult Driving Initiatives

Barb provided an update on the older driving initiative events that recently took place. Keeping the older driver safe and able as a driver is important. HCCA has expressed its support of accepted programs that help the older driver maintain their independence and their driving privileges. Two programs have been offered this fall to residents of Hunt Club as a result HCCA’s initiative in this area. Fitness to Drive was offered as part of Councillor Brockington’s Older Adult Summit in October and through the Council on Aging Ottawa (COA), two sessions of Carfit were offered in early November. We will request an additional Carfit Event in 2020.

Another event available to the older driver us 55 Alive. It is available through the City of Ottawa. If you are interested in attending a future 55 Alive event, contact the City of Ottawa to sign up. Here’s a link to the courses that were held this fall: http://join.ottawa.ca/fac/117/fall/all/act/539/7636/

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4C. Communications – Website, Newsletter & Emails

Brian gave a brief update on the progress of the website redesign project. Those interested in assisting with this project should contact him as some training on the new WordPress content management system will occur in the new year. Brian also discussed that as President, he is often asked by third parties and board members to forward informational emails out to the entire membership. The assumption is that the membership would appreciate only receiving a couple emails from the association as oppose to the hundreds that could result from accommodating these requests. The plan is that in the future, these requests to share information will be placed on our newly designed website. In the meantime, Brian has stated that he will try to consolidate these emails and include the information in the monthly meeting announcements or with the regular newsletter email.

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4D. Councillors Report

Riley Brockington presented his report to the Hunt Club Community Association for December. Please see attached. Riley also noted that the Hunt Club Community Centre will undergo some minor renovations to the lobby area over the holidays. It was requested to install a fanhood in the kitchen as part of these renovations.

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4E. Library Services Committee Update

Our committee (Anne Castle, Christine Johnson, John Reid, Linda Sabine, Barb Shea, Gillian Wintonic from RPCA) has been actively working on bringing improved services to our community. Since our November HCCA meeting, the OPL (Ottawa Public Library) has brought one program to our community centre: ‘Pantry Hacks’ on November 12. Two other programs will be coming – ‘Getting Started with Genealogy’ on December 4 and a librarian will come to the ‘Preschoolers and Moms’ morning group for a ‘storytime’ read on December 6.

John Reid and Christine Johnson will each be making a five-minute presentation at the OPL’s Board meeting on December 3, advocating for …

• outdoor signage pointing to library services at our community centre;
• adding ‘Hunt Club-Riverside Park Community Centre’ (instead of ‘Kiosk’) under ‘Hours and Locations on the OPL’s website;
• advertising library programs at our community centre on their website to attract greater participation;
• ensuring that the monitor above the Book Return Box at our community centre is kept up to date with upcoming events and activities advertised (as opposed to those 3 to 6 months passed);
• inclusion on a specific line in next year’s budget to reflect historical gaps in meeting this community’s library needs;
• consideration of using the available space in the vacant units (1006 and 1008) at the Hunt Club Centre (3310 McCarthy Rd) for library services and resources in our community;
• consultation with community associations/members when engaged in the upcoming study of underserved communities in the City;
• using reserve funds to address these needs;
• reconsideration of how-to better use development funds received prior to this provincial government’s mandate, in order to address these needs.

We are also working with the management of our community centre and with Councillor Brockington to see if we might be able to create some kind of a ‘Library Corner/Hub’ in our community centre. All interested community members are welcome to join in our efforts.

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5A. Environment / Climate Change / Food Security

Barb motioned, 2nd by Sue to form a committee to work on these issues. [APPROVED]

The following members expressed interest in joining the newly created committee. Barb S., Sue M., Al G., John R., Christine J.

It was noted that HCCA should take inventory of what has been done to date.

A brief discussion took place regarding what the city has done and what it could do to help with these issues. For example: Should the city set limits on the number of garbage bags/bins you can put out on garbage days and then charge if the household has gone over that limit. Members were reminded about Hunt Club Steering Committee’s Food Security Luncheon to be held on January 23, 2020 at the Riverside Churches.

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5B. Community Members Concerns

Given the recent resurfacing work on Hunt Club from Riverside to Paul Anka, a member of the community approached HCCA asking for its support in trying to get more of Hunt Club Road resurfaced.

Christine motioned, 2nd by Sue, that HCCA send a letter to Riley Brockington, stating its support for resurfacing Hunt Club Road from Paul Anka to Bank Street. [APPROVED]

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5C. Association Priorities & Operations for 2020

The floor was open to those in attendance to note any projects, concerns or areas that the association should address in 2020. The following suggestions were brought forward:

• Library Services in the Hunt Club Community
• People Not Picking up after themselves or their pets (Garbage / Dog Poop)
  • Lots of garbage being thrown out in the Hunt Club / Cahill Area, west side of McCarthy. Lots of garbage is from local fast food restaurants, especially around bus stops.
  • Should organize a Park Clean up of Cahill Park, Bus Stops
• Transportation Issues in Hunt Club Community
  • Bus Service
• Community Gardens

Due to time restraints, the discussion was cut short. Brian indicated that this is just the start of the discussion and that this topic will be added to the January 6, 2020 meeting to continue.

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5D. Dog Poop

This item was covered under the previous agenda item.

Meet Adjourned

Next Meeting Monday January 6, 2020

Attendees:

• Brian Wade, President
• Peter Brimacombe, Secretary
• Christine Johnson, Past-President
• Lynette Joseph-Sankey
• Marilyn Koch
• Abiodun Mosuro
• John Sankey
• Riley Brockington, Councillor
• Travis Croken, Riverside Park Community Association
• Barbara McIntyre, Andy’s Snowblowing
• Cindy Harris-Weir, Andy’s Snowblowing
• Andy Weir, Andy’s Snowblowing
• Lucy Belanger
• Dan Clavel
• Bob Colton
• Al Gullon
• Claudette Hudson
• Dora Joseph
• Fred McLennan
• Mary Mills
• David Rybak
• Linda Sabine
• Brent Scollie
• Ijeoma Udechukwu
• Carol Ann Walker
• Murray Wojcik

Brian Wade: Presented the agenda and asked for approval. Approved

Brian Wade: Asked for approval of the September minutes. Approved

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Treasurer’s Report

Brian Wade read the Treasurer’s Report. It is presented as an appendix.

Motion: To accept the Treasurer’s Report. Moved by Lynette Joseph-Sankey, seconded by Ijeoma Udechukwu, carried

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Nomination Committee

Next meeting – Monday November 4 – will be the Annual General Meeting. There will be an election to choose the President and the Directors. Christine Johnson needs to know who would like to be on the Board. If you are a Director or the President, you should let her know if you want to stay on. If you want to present yourself as the President or a Director you should also let her know.

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Library Services Committee

The Library Services Committee brings together people from two community associations: The Hunt Club Community Association and The Riverside Park Community Association. They held a very successful book drive. They gave the books to the Friends of the Ottawa Public Library Association to sell to raise money for the Ottawa Public Library. The Committee monitors the board meetings of the Ottawa Public Library and plans to make a presentation at the December meeting. On October 22, city councillors will hold an information session at the Jim Durrell, to talk about the budget. The Committee will be there to press for improved library services. The Committee is promoting two events at the Community Centre:
Library Services for Older Adults, October 22 15:00-16:00
Pantry Hacks (tips on everyday living), November 12 14:30-16:00

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President’s Report

Membership is $10 a year. Currently there are 52 paid-up members. People can pay with cash, credit cards, debit cards, Apple Pay or Google Pay. Members are entitled to a 20% discount on the all-inclusive recreational programs run by the city. Members are entitled to vote on motions, in the monthly meetings.

The community garden to be located in Cahill Park is now on hold. Instead, a community garden located at the Emmanuel Apostolic Church on McCarthy Road will be pursued. Community gardens are a great way to meet friends and develop community. It will be two years before the community garden is in place because funding comes from Just Foods and the application process must be followed.
Earlier in 2019 HCCA agreed to support initiatives designed to enhance and maintain the driving skills of older adults. Two courses were endorsed: Fitness to Drive as We Age and CarFit. There was a presentation on Fitness to Drive as We Age at the October 4, Older Adult Summit, at the Community Centre. Another course, 55 Alive is available through the City of Ottawa and the Safety Council.

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Robotics Club at Fielding Drive Public School

Two parents at Fielding Drive Public School are leading a robotics club at Fielding Drive Public School. In the club, the children are given the equipment to make robots and they are given instruction to program the robots. The robots drive around a room and change direction when they run into a wall. Compared to other public schools, Fielding is below the average in terms of fund raising so the club is asking for funds.

Motion: To give $100 to the Fielding Drive Public School Robotics Club. Moved by Christine Johnson, seconded by Dave Rybak.
Fred McLennan: Let’s make it $300.
Amended Motion: To give $300 to the Fielding Drive Public School Robotics Club. Moved by Fred McLennan, seconded by Dave Rybak, carried.

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Snow Removal Contracts

Private homes contract with snow removal companies. Riverside Park is the community just north of Hunt Club. In Riverside Park, there were three companies and now it looks like there’s only one and that one is raising its rates [details]. Some customers say that their rates are going up 30% to 70%! The concern is that people cannot afford it.
Andy’s Snowblowing is one of the three companies. Andy Weir is the owner. He sold his customers east of the Rideau River to J.R. Lawn and Snow to be able to concentrate his service west of the River. He hasn’t contacted any other company. He thinks a small increase in rates is reasonable but 30% to 70% is too much.

Companies can sell their customer lists but they cannot agree to limit competition. Complaints can be made to the Federal Competition Bureau.

The Councillor, the Hunt Club Community Association and the Riverside Park Community Association are opposed to limiting competition.

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Councillor’s Report:

Items:

• Taggart Development at Hunt Club and Riverside: An independent consultant will review the safety of the intersection.
• LRT opening: 100 bus routes are changed. The 87 is changed to the 90. It’s full at Springland but extra buses are ordered.
• Budget: There will be an information session at the Jim Durrell Centre on October 22.
• Older Adult Summit: This event was held at the Community Centre on October 4. It was a great success – 136 people came.
• Ottawa International Airport: On Thursday there will be a workshop: The Airport and the Economy.
• Paving: Riverside Drive is on the list to be repaved. Paving operation is complicated by the closures of the two bridges on Hogsback.
• Naming: Approval is given to name the seniors room in the Community Centre The Kathy Ablett Room and to name the Airport Parkway pedestrian bridge The Juno Beach Memorial Bridge. On November 8, there will be an official event to mark the naming of the bridge.
• Emmanuel Apostolic Church: There will be a public celebration on October 19 to celebrate their 50th anniversary, 40 years of which have been here on McCarthy.
• Safety Night Meeting: October 15 at the Carlington Community Centre. Some items to be discussed: Rats – Big construction projects have disturbed them and they seem to be spreading. The Opiod Crisis.

 

Next meeting: The Annual General Meeting, Monday November 4 at 19:00

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Appendix
HCCA Treasurers Report by Peter Foulger
September 2019 summary for the 6 October 2019 Meeting
Desjardins charged the $2.95 monthly fee.
Memberships of $70 cash and $50 via Square were received less $0.74 in Square fees.
Sponsorships of $30 from C Kroeger for Sept and $80 from Desjardins for Sept & Dec were deposited.
Sub-accounts:
Activity: Fall Festival
Receipts of $1,700 in cheques to date with $250 pledged from MPP J Fraser's office still outstanding.
Expenses $670.62 as the City of Ottawa has advised we will not be invoiced for the Curbex sign.
Projected surplus of $1,279.38 is to be shared with RPCRA or $639.69 ea.
Balances:
Garden Fund $1,500.00
Fall Festival Fund $1,161.38
Art Club Fund $160.91
The Parks People $156.01
Balance Sub-accounts $2,978.30
Members Surplus
Balance as of 1 August 2019 $6,527.98
Year to date receipts, HCCO $230.00
Year to date expenses, HCCO $86.53
Increase/(decrease) for year, HCCO $143.47
Members' surplus, HCCO $6,671.45
Total funds (Members surplus + funds) $9,649.75
Reconciliation: 
Desjardins account $9,639.75
Desjardins share $10.00
Other $0.00
Total all funds $9,649.75
Receivables & Liabilities:
We are owed one $110 sponsorship for September 2018 from David McGuinty's office and several for September 2019.

Attendees:

• Brian Wade, President
• Sue McCarthy, Vice President
• Peter Foulger, Treasurer
• Peter Brimacombe, Secretary
• Christine Johnson, Past President
• Lynette Joseph-Sankey
• Marilyn Koch
• Abiodun Mosuro
• John Sankey
• Riley Brockington, Councillor
• Catherine Abidemi Adeagbo
• John Adeyemi
• Denyse Baizana
• Celsa Barnhardt
• Lucy Belanger
• Phil Belanger
• Christine Burton
• May Douba
• Gaelen Hart
• Claudette Hudson
• Dora Joseph
• Alexis Kabanda
• Melissa MacIsaac
• Marwan Nahal
• Mike Petryk
• France Picard
• Ben Reichart
• John Reid
• Sophie Reussner-Pazur
• David Rybak
• Brent Scollie
• Barb Shea
• David Stuart
• Ijeoma Udechukwu
• Carol Ann Walker
• Alice Wong

Brian Wade: Presented the agenda and asked for approval. Approved as amended.

Brian Wade: Asked for approval of the June minutes. Approved

Community Garden
The Community Garden is proposed to be located in Cahill Park. The project is the result of numerous discussions of the Hunt Club Community Association’s (HCCA) monthly public meetings over the past four years. The HCCA approved the project, subject to negotiations with Just Food and Carleton Condominium Corporation #143 (CCC #143) for water. CCC #143 approved the provision of water with water charges to be paid entirely by the Community Garden. All discussions at the HCCA regular public meetings regarding this project were noted in the minutes and the quarterly newsletters. The newsletters were hand delivered to over 3,000 homes. The minutes and the newsletters are published on the website at hunt-club.ca.

Christine Burton, Coordinator of the Garden Network, presented an overview of community gardens in the city. They are a positive contribution – people come together to raise food. There are formal agreements that must be in place, such as water charges would be entirely paid by the community garden.

The pdf file, Proposed Community Garden in Cahill Park is attached. It provides more details.

A number of condo owners from CCC #143 were present at the meeting. They indicated their condo board had not informed them of the commitment to provide water to the community garden. They agreed they should express their concerns to the condo board. Some of the condo owners were opposed to the project. They expressed concern that rabbits would be attracted to the community garden and the possibility that coyotes would come to hunt them. They also expressed concern about the potential for vandalism, increased traffic on Cahill Drive and reduced privacy. Most of the meeting was spent discussing the project.

John Sankey is a former President of the HCCA. Although he offered to mediate between the condo owners and Just Foods, the condo owners felt this was premature. Consequently, Peter Foulger withdrew his motion to have John Sankey appointed as mediator.

Cahill Park – Tree Canada’s National Tree Day
Mike Petryk, Program Manager for Tree Canada, presented a proposal to plant 200 trees in Cahill Park. In the Park, there’s a lot of buckthorn. Some of it would be cut down and new trees planted. It was pointed out that, in densely populated urban settings, it’s important to be able to see. We don’t need more hiding spots. Mike Petryk said he could pull back.

Councillor’s Report
Riley Brockington: Presented the Councillor’s Report. Items:
1026-1054 Hunt Club Road – Claridge Seniors Residence: construction is underway.
Taggart Development – Riverside and Hunt Club: Riverside is at capacity at this spot. As part of the zoning bylaw amendment application, approved by Council, Riley was successful is getting the intersection assessed for safety issues. The assessment is slated to commence later in September. Next stage for the development is for Taggart to file a site plan.
Official Plan Review: five key themes: growth, mobility, neighbourhoods, natural systems and economic development
Rental Housing Regulatory Review: City of Ottawa will conduct a review of the regulations governing private sector rental properties.
Confederation Line: will be open Saturday September 14. 13 stations from Tunney’s Pasture to Blair Station. Existing buses will run in parallel, until October 6.
Naming of the Airport Parkway Pedestrian Bridge: The proposal is The Juno Beach Memorial Bridge.
Paul Landry Park: The gravity swing was reinstalled.
3225 Uplands Drive – Ottawa Community Housing Ashgrove: the driveway entrance will be widened.
Hunt Club Road Paving: Work is almost finished.
McCarthy Road Paving: The stretch on the bend has been paved with anti-skid paving. Safety of this stretch, is still of concern.
Riverside Drive Paving: This could potentially be done next year but it has to be coordinated with the replacement of the two bridges on Hogs Back.
New Chief of Police: Peter Sloly is the new Chief of Police.
Older Adult Summit: He will be hosting an Older Adult Summit on Friday, October 4 at 08:30 at the Community Centre.

Treasurer’s Report
Peter Foulger: Presented the Treasurer’s Report. It is presented as an appendix.

Motion: To accept the Treasurer’s Report. Moved by Brent Scollie, seconded by Ijeoma Udechukwu, carried

Next meeting: Monday October 7 at 19:00

 

Appendix
HCCA Treasurers Report by Peter Foulger
August 2019 summary for the 9 Sept 2019 Meeting
Desjardins charged the $2.95 monthly fee.
Sub-accounts:
Activity:
Sponsorships of $500 from Dr.McCullough and Desjardins for the Fall Festival were deposited.

Balances:
Garden Fund $ 1,500.00
Fall Festival Fund $ 1,132.00
Art Club Fund $ 160.91
The Parks People $ 156.01
Balance Sub-accounts $ 2,948.92

Members Surplus
Balance as of 1 August 2019 $ 6,527.98
Year to date receipts, HCCO $ 0.00
Year to date expenses, HCCO $ 2.95
Increase/(decrease) for year, HCCO $ (2.95)
Member's surplus, HCCO $ 6,525.03
Total funds (Members surplus + funds) $ 9,473.95
Reconciliation: 
Desjardins account $ 9,463.95
Desjardins share $ 10.00
Other $ 0.00

Total all funds $ 9,473.95

Receivables & Liabilities:
We are owed one $110 sponsorship for September.

Attendees:

• Brian Wade, President
• Sue McCarthy, Vice President
• Peter Foulger, Treasurer
• Peter Brimacombe, Secretary
• Christine Johnson, Past-President
• Lynette Joseph-Sankey
• Marilyn Koch
• Dianne Nahal
• Kristy Nystrom
• John Sankey
• Riley Brockington, Councillor
• John Adeyemi
• May Douba
• Al Gullon
• Claudette Hudson
• Dora Joseph
• Tania Mushka
• Marwan Nahal
• John Reid
• Barb Shea
• Ijeoma Udechukwu

Brian Wade: Presented the agenda and asked for approval. Approved

Brian Wade: Asked for approval of the May minutes. Approved

Peter Foulger: Presented the Treasurer’s Report. It is presented as an appendix.

Motion: To approve payment of three items:

Item	Payee	Amount
FCA meeting	Sue McCarthy	68.20
Art Club room	City of Ottawa	212.98
Newsletter	Christine Johnson	465.03

Moved by Peter Foulger, seconded by Al Gullon, carried.

Councillor’s Report:

Riley Brockington presented the Councillor’s Report. Items:
Claridge, on Hunt Club Road: construction ongoing
Taggart, on Riverside Drive: no site plan application
New Director of the Community Centre: Jennifer Cunningham
The Confederation Line is scheduled to be handed over to the City, June 30.
FEDCO ( Finance and Economic Development Committee ) Ward boundaries are being reviewed. The thing is to have equal population in each ward as far as possible. River Ward has more than the average.
Information Session: Ready for Rail: This information session will be held at the Jim Durrell Centre, June 17. Councillors Cloutier, Deans and Brockington will be there.
Opening of the Sue Holloday Fitness Park, Saturday June 15

Road Paving:
Hunt Club Road between Bowesville and Paul Anka, this summer
Airport Parkway between Hunt Club and the Airport, this summer
Riverside Drive between Hunt Club and Hogs Back, next year. dependent on Taggart Development, Canoe Bay. co-ordinated with the closure of the two bridges at Hogs Back
Sidewalk Inventory: He will review every sidewalk in the Ward. Residents are invited to comment. Sidewalk accessibility is important.

Mayor’s Annual Breakfast for Seniors, June 29
Riverside Park Community Association: Riverside Park is directly north of Hunt Club. The two communities share the Community Centre. The Riverside Park Community Association met last Saturday. The demise of the Community Voice Newspaper was a topic. Maybe something could be done to replace it. If the two community associations could pool their efforts there would be enough content for a newspaper.

There is an application to name the Seniors’ Room in the Community Centre after the late Kathy Ablett, a former River Ward Trustee for the Catholic School Board.  The application has been submitted.

May Douba: Is there any way we can increase the use of public transportation?

Riley Brockington: Buses on Riverside Drive suffer the same traffic delays as private cars. The O-Train will be shut down for two years to prepare for the Trillium Line. People should look at other ways of travelling.

Sue McCarthy: The Federal Government is bringing in work pods to allow people to do their jobs without having to commute a long way.

John Sankey: 25% of bus stops are in excess of the guidelines. Every excess stop slows people down. He thinks that specific neighbourhoods should be identified where the goal is to allow people to live without cars.

John Reid: He would like to thank City workers for cleaning up the leaves on a pathway near him. And he would like to thank Riley Brockington for help in getting the Ottawa Public Library Board minutes.

Ijeoma Udechukwu: It takes her over an hour to get to St Vincent Hospital in her car because of closures on Bronson.

Riley Brockington: He saw traffic problems when Elgin and Bronson closed. He will follow up.

Christine Johnson: The Provincial Government has put forward Bill 108 which makes changes to development charges.

Riley Brockington: He is on the City committee which is considering the impact of Bill 108.

Arts in the Park
Dianne Nahal: Saturday June 15, Paul Landry Park, 11:00 to 15:00. This is a family friendly event designed to celebrate local arts in all their forms, with a special focus on interactive artistic experiences.
If you are interested in displaying your visual art works please contact Dianne Nahal at D.arts@bell.net. If you are a performing artist or writer and would like to participate, contact Christine Johnson. Feel free to bring a musical instrument, a puppet, a book, your sketches/paintings or any other artistic expression you may wish to share at this free event.

Fall Festival
Sue McCarthy: Saturday, September 7, 11:00 to 15:00. At the Community Centre. Free food, Bouncy Castle, face painting, games for kids, music, a plant exchange, a book drive to benefit the Ottawa Public Library and community exhibitors.
The Festival is a partnership with the City of Ottawa, the South East Ottawa Community Health Centre, the Riverside Park Community&Recreation Association and the Hunt Club Community Association. Volunteers are needed.

Building Community
During the May meeting, Brian asked everybody to think about “How can we be more inclusive?” Is there something that we could do to engage more of our community? Is there something we are doing that is creating barriers? Members present at the meeting had an open discussion on the topic.

Christine Johnson: There is already great diversity in our community. We are building bridges. We’ve come a long way.
May Douba: She would like to see outside activities that encourage people to get together. Examples would be backgammon and chess tables.

Sue McCarthy: We could hold our meetings at the Emmanuel Apostolic Church on McCarthy Road.

Ijeoma Udechukwu: Community kitchens would allow people with different backgrounds to cook food and share it with others.

Sue McCarthy: The kitchen in the Community Centre would be a good spot but the stove is not properly vented.

Marilyn Koch: She is proud of the community. She would like to make it better, she would like to make it a great place.

John Reid: Around his house, there are islands in the middle of the road. People make gardens there which contributes to community spirit.

Dianne Nahal: Youth programs are too expensive. Some youths are tagging property and exhibiting negative behaviour because they don’t have enough to do.

Lynette Joseph-Sankey: There could be motivational parks that encourage people to plant plants.

Ottawa’s Master Plan
The deadline to contribute feedback to the review of the City’s Official Plan has been extended. City staff made a special presentation to the city’s accessibility advisory committee, May 28. Ottawa will soon reach a population of one million people. City staff made the point: We need to think and plan like a mature mid-sized global city. The Goal of the new Official Plan is to make Ottawa the most liveable mid-sized city in North America. A report entitled Ottawa Next: Beyond 2036 presented five areas of concern; Urban Form (intensification), Mobility (transportation networks, complete communities near transit stations) Community Design (community hubs, create unique character in neighbourhoods), Environment (green spaces, climate resistant design, healthy communities) and the Economy. From this report, the city has produced nine discussion papers as a tool to engage residents and provide a bit more context on each of these five areas of concern.
Attached to the meeting agenda is a PDF of the online feedback form, so that you can get an idea of the types of questions being asked at this stage of the official plan review. Brian asked that everybody should read through the material and pass along any comments to him. These comments will be compiled and submitted as feedback from HCCA.

Tania Mushka: On her computer, the online form did not open properly to be completed and sent online. Regarding the Plan feedback, what the HCCA sends collectively as an association will have weight. The Beyond 2036 paper makes assumptions which need to be looked at. Especially important is whether the policy of Intensification should trump other considerations.

Peter Brimacombe: The Ontario Municipal Board routinely overrules elected council and subverts the planning process. The OMB was replaced with the Local Planning Appeal Tribunal which had a new set of rules but then the new entity was required to operate with the old set of rules. Whatever you call it, the OMB is designed and works for small municipalities but doesn’t work for large cities such as Ottawa and Toronto. Planning committee is intimidated by the OMB. We saw this in the two recent decisions: Claridge and Taggart.

Christine Johnson: The emphasis should be on social cohesion – “a more complete community”.

Ontario Non-Profit Registration
We hired Ontario Business Central to register the Hunt Club Community Association as an Ontario not-for-profit corporation. Registration is now complete. Registration allows us to make agreements with the City, get insurance and provides us the option to make presentations to the Local Planning Appeal Tribunal.

Federation of Citizen Associations of Ottawa
Riverside Park Recreation and Community Association (RPRCA) and the Hunt Club Community Association (HCCA) hosted the May meeting of the Federation of Citizen Associations of Ottawa (FCA). A highlight of the meeting was a presentation on the city’s new toolkit for community associations. HCCA has two copies of the toolkit.

Hunt Club/Riverside Park Steering Committee
The Hunt Club/Riverside Park Steering Committee is group of organizations whose goal is to build a more vibrant community in the areas served by the Hunt Club Community Association, the Riverside Park Recreation and Community Association and the South East Ottawa Community Health Centre. During the meeting on May 30, the topic of food security was discussed and the Market Mobile Ottawa service which provides food at cost to people in need.

South East Ottawa Community Health Centre – Youth Programs
Youth Programs offered by South East Ottawa Community Health Centre (SEOCHC) are 100% funded by The United Way. The United Way recently advised SEOCHC that funding for these youth programs will stop at the end of June as United Way’s donors have earmarked their donations towards other programs, such as Tornado and Flood relief. SEOCHC will spend the summer reviewing their youth programming and will try to find other sustainable funding.

Annual Hunt Club Cares Garage Sale: This event will be held on Saturday, June 8

Riley’s International Cultures Mural Fund Gala
The Multicultural Dinner Event is planned for June 27th at the Hunt Club Riverside Park Community Centre. This is a fundraiser with proceeds going towards the maintenance of our mural “Canadian Pride, Harmony in Cultures”. Claudia Salguera will be performing latin music. There will be ethnic foods. Everyone is asked to contribute. You can buy tickets at the door or you can donate through the Councillor’s office.

Safe Driving for the Older Adults
Barb Shea: At a previous HCCA meeting, Barb agreed to contact and work with The Council on Aging Ottawa (COA) to see about the provision of two of their programs in our neighbourhood. The programs are: Car Fit which reviews how well the vehicle is best adjusted to fit older drivers and Fitness to Drive as We Age which is a two hour workshop that goes over the rules of the road and other important information.

Action: The Council on Aging and Councillor Brockington’s office are working to provide the Fitness to Drive program at the Older Adult Summit this fall and the CarFit program will be held at a date yet to be determined.

Communications/Website Update
Barb Shea: In terms of reaching our neighbourhood residents and attracting an expanded audience, what is the status of the website update and other plans for communication e.g. use of Twitter for HCCA?

Brian Wade: HCCA relies on volunteers and without them we cannot serve residents well. HCCA has been focused on many areas and a review and update of communications will be dealt with shortly. He asked for volunteers to assist in reviewing and updating our communications activities.

Next meeting: Monday September 9 at 19:00

 

Appendix
HCCA Treasurers Report by Peter Foulger: May 2019 summary for the 3 June 2019 Meeting
Desjardins charged the $2.95 monthly fee. Five sponsorships were deposited. Brian Wade was paid $19.50 for room rentals from the City for meetings and Peter Brimacombe was paid $483.27 for the HCCA business registration fees.
Sub-accounts: Activity: Art Club receipts of $213.00 from Dianne Nahal were deposited.

Balances:
Garden Fund $ 1,500.00
Fall Festival Fund $ 132.00
Art Club Fund $ 373.89
The Parks People $ 412.42
Balance Sub-accounts $ 2,418.31

Members Surplus
Balance as of 1 August 2018 $ 5,886.36
Year to date receipts, HCCO $ 3,689.39
Year to date expenses, HCCO $ 2,689.39
Increase/(decrease) for year, HCCO $ 993.70
Member's surplus, HCCO $ 6,880.06
Total funds (Members surplus + funds) $ 9,298.37
Reconciliation: 
Desjardins account $ 9,288.37
Desjardins share $ 10.00
Other $ 0.00

Total all funds $ 9,298.37

Receivables & Liabilities: We are owed one $110 sponsorship for September and one for June. Susan McCarthy is owed $68.20 for the FCA meeting and the City of Ottawa $212.98 for the Art Club meetings.

Attendees:

• Brian Wade, President
• Sue McCarthy, Vice President
• Peter Foulger, Treasurer
• Peter Brimacombe, Secretary
• Christine Johnson, Past President
• Marilyn Koch
• Abiodun Mosuro
• Dianne Nahal
• Riley Brockington, Councillor
• John Adeyemi
• Denyse Baizana
• Louise Brunelle
• Al Gullon
• Claudette Hudson
• Tania Mushka
• Marwan Nahal
• Les Schram
• Barb Shea
• Ijeoma Udechukwu
• Kathy Wright

Brian Wade: Presented the agenda and asked for approval.

Motion: To accept the agenda as presented. Moved by Denyse Baizana seconded by Christine Johnson, carried.

Motion: To accept the April, 2019 minutes. Moved by Christine Johnson, seconded by Tania Mushka, carried.

Safe Driving for the Older Adults
Louise Brunelle: As part of the Council on Aging of Ottawa she would like to present two programs and ask for our help. The first program is Car Fit
https://www.car-fit.org
Its purpose is to see how well the vehicle fits older drivers. If the seat position is too close to the air bags, the headrest and mirrors are adjusted properly. People would drive their cars in and CarFit technicians would assess the vehicle and the driver. It takes 20 minutes; there is no cost. The technicians need volunteers and free parking.
The second program is Fitness to Drive as We Age:
https://allevents.in/ottawa/fitness-to-drive-as-we-age-with-the-council-on-aging-of-ottawa/1000051525764950
It is a two hour workshop that goes over the rules of the road, the requirements to renew your license if you are over 80 or if you are over 70 and have had an accident.
Al Gullon: His studies into traffic safety show that all accidents are caused by the Absent Minded Professor Syndrome ( AMPS ). He is interested in helping.
Louise Brunelle: People are devastated if they lose their licenses. The City did have five people working with the program but they have been cut back to two, so she needs help to run the programs.

Motion: That Barb Shea work with the Council on Aging to provide CarFit and Fitness to Drive. Moved by Barb Shea, seconded by Tania Mushka, carried.

President’s Report
Brian Wade: We registered our 100th member! The Board held a mini retreat on April 27 where we started to examine what we do and how we do it. The first change that we would like to implement is the distribution of the minutes. Currently after a monthly meeting, the Secretary will send out the minutes to the attendees of the that meeting. Then people will submit their corrections to the Secretary, who makes the corrections to the minutes and redistributes the updated draft minutes to those who attended. This often leads to lots of emails being sent, several different versions of the minutes in circulation and confusion. Therefore, starting with this meeting, the Secretary will send out the minutes to those in attendance and set a deadline for corrections. The corrected version of the minutes will be sent to the President who will then send them out to all members with the agenda for next monthly meeting.

Vice President’s Report
Sue McCarthy: She attended a meeting at Councillor Brockington’s office with Terry Woods from the Riverside Park Community and Recreation Association, Norman Payne from the Ridgewood Community Association and officials from OC Transpo and the LRT Phase 2 Project. The purpose of the meeting was to get information about some connectivity issues and station design of the Walkley, Greenboro and South Keys stations.
Specifically, there were questions about how existing bus lines will be affected and how they will be integrated with the new LRT. As well, there were concerns about the timeliness of the 87 bus and access to the Community Centre. The OC Transpo and LRT reps stated that existing bus lines which stop at the LRT stations will be shortened so that reliability will be improved.
Concerns were raised about the LRT Phase 2 project being completed at the same time as three other major projects: Airport Parkway expansion, the new off ramp and roundabout off Walkley Road and the redevelopment of Bank Street. There was also a concern raised about the feasibility to drive and drop off at the Walkley LRT station. The LRT project rep stated that it was probably not feasible.
There will be a public information session on the LRT Stage 2 project in the early fall.
Riley Brockington: The Trillium Line runs from Bayview Station south, to Greenboro Station. It is currently in operation but it will be shut down for two years. From 2020 to 2022.

Treasurer’s Report
Peter Foulger: Presented the Treasurer’s Report. It is presented as an appendix.

Ottawa Public Library
Christine Johnson: The Library Service Sub-committee is made up of Barb Shea, John D. Reid and herself. They hosted an information session; there were 15 participants. Staff from the Ottawa Public Library explained the services available, especially how the kiosk at the Community Centre works. Sometimes, people push the buttons but the machine doesn’t work. That’s because it must contact the main branch but there isn’t enough bandwidth.
Al Gullon: Is Doug Ford cutting library services?
Christine Johnson: He is cutting inter-library services which doesn’t impact the main library services, very much.

Councillor’s Report
Riley Brockington: Presented the Councillor’s Report. items:
3930-3960 Riverside Drive Development: On April 10, City Council approved the zoning bylaw amendment application from Taggart Developments for its property. The vote was 17 to 5. He was one of five who voted against.
Christine Johnson: There will be a new intersection on Riverside Drive for the development. Taggart Developments will pay for the traffic light but the City will pay for the turning lane, out of development charges.
Riley Brockington: A member of Council proposed that the turning lane be paid out of development charges. The proposal is now part of the plan.
Kathy Wright: Until recently city development decisions could be appealed to the Ontario Municipal Board (OMB). This body has now been replaced with the Local Planning Appeal Tribunal but it will use the old OMB rules. Why? What will be the impact?
https://ottawacitizen.com/news/local-news/omb-back-from-the-dead-ontario-pcs-reverting-to-old-rules-for-planning-appeals
Hogs Back Road Construction: There are two bridges. The swing bridge is owned by the National Capital Commission and the fixed bridge over the waterfall, is owned by Parks Canada Both bridges will be replaced. There will be significant traffic impacts, including lengthy closures to Hog’s Back Road. There is an information session on Monday, May 13 at the Carleton Heights Community Centre.
Riverside Park Nursery School: It will be built on Springland Drive between Holy Cross Parish and Holy Cross School. There will be an information session on Wednesday, May 22 at 19:00 at the Riverside Churches.
Road Paving: Hunt Club Road from Bowesville to Paul Anka will be paved. The Airport Parkway from Hunt Club Road to the Airport will be re-surfaced. Riverside Drive from Hunt Club Road to Hog’s Back Road needs to be paved. The plan is to pave it over two summers, from 2020 to 2021.
Ottawa International Airport: He attended the Annual General Meeting of the Ottawa International Airport Authority. In 2018, passenger volume was over 5 million. The Airport has started construction on a new passenger screening area. Over the next few years, a new ALT Airport hotel will be built, connected to the airport, as well as the LRT phase 2 station.
Strawberry Social: He will host the annual Strawberry Social, Thursday, June 6, from 13:30 to 15:30, at the Community centre. Call Andrea Ward at 613 580-2486 or email at andrea.ward@ottawa.ca
Multicultural Dinner and Entertainment: The mural Canadian Pride, Harmony in Cultures on the Community Centre is not maintained or insured by the City. He will host a fundraiser to cover the cost. It will be held on June 27 at the Community Centre.
Ijeoma Udechukwu: She would like to help.
Dates: He will host the Older Adult Summit on Friday October 4 at the Community Centre.
Airport Parkway Pedestrian Bridge: There were design problems with the bridge and the City sued the designers. Details are confidential, but the City recouped millions of dollars.
Naming of City Facilities: The Seniors’ Room at the Community Centre will be named after Kathy Ablett, former Catholic School Board Trustee. There are considerations for a name for the Airport Parkway Pedestrian Bridge.
Community Voice: The Ottawa South, edition of Community Voice has folded.
http://ottawavoice.ca/ottawa-south.html
Planning Committee: He has been re-appointed to the City Planning Committee.

Ontario Non-Profit Registration
Peter Brimacombe: He paid Ontario Business Central $483.27 to register the Hunt Club Community Association as an Ontario not-for-profit corporation. Registration will be an official recognition of our name. There are a number of forms to fill out. He needs the names and addresses of the President, Vice President and Treasurer.
Peter Foulger: His name and address are on all his emails.

Ottawa’s Master Plan
Brian Wade: Our efforts regarding the zoning by-law amendment for 3930 and 3960 Riverside Drive was not quite what we had hoped but they were nevertheless successful! There was an increase from one councillor voting against it at planning committee to five councillors who voted against at council. We made great strides in raising awareness about the dangers of the Riverside/Hunt Club intersection and that planning, and transportation are not co-ordinated, which was featured on CTV News:
https://ottawa.ctvnews.ca/residents-concerned-about-development-at-dangerous-intersection-1.4374555
The Board decided not to appeal council’s decision but rather focus our resources on providing comments into the review of the City’s Official Plan.
Riley Brockington: There will be a new Master Plan for the City and there is an opportunity to have influence:
https://ottawa.ca/en/city-hall/public-engagement/projects/new-official-plan

Motion: That HCCA submit feedback into the review of the city’s Official Master Plan. Moved by Sue McCarthy, seconded by Ijeoma Udechukwu, carried.
Riley Brockington: He could bring a city expert to give a 20 minute overview.

Building Community
Brian Wade: As noted earlier, The Board of Directors held a mini-retreat and we discussed what communities need and want. Basically we agreed that people want a safe, clean community where they feel they belong. We agreed that our mission is to unify people. As part of that discussion we discussed diversity and inclusiveness, and how we don’t see a lot of diversity on the Board or at our monthly meetings. On the agenda for the next meeting, will be a discussion on how can we be more inclusive?
How are we treating the most vulnerable?
The Government of Ontario is cutting legal aid. Legal aid helps people who would otherwise have no help. Gary Stein, Executive Director of Legal Services of Ottawa has made a plea for everybody to sign a petition to stop the cuts.

Motion: That HCCA sign the online petition calling on the Ontario Government to stop the Legal Aid cuts and to write a letter to all of the Ottawa MPPs.
ttps://www.stoplegalaidcuts.ca
Moved by Sue McCarthy, seconded by Tania Mushka, carried.

Next meeting: Monday June 3, at 19:00

Appendix
HCCA Treasurers Report by Peter Foulger
April 2019 summary for the 6 May 2019 Meeting
Desjardins charged the $2.95 monthly fee. Christine Johnson was reimbursed $430.07 for the bulletin board. Memberships of $220 and the Riverside Park Recreation & Community Assn. 50% share of the bulletin board, $215.04, were deposited.
Sub-accounts:
Activity:
No activity

Balances:
Garden Fund 						$  1,500.00
Fall Festival Fund					$     132.00
Art Club Fund						$     160.89
The Parks People					$     412.42
Balance Sub-accounts				$  2,205.31

Members Surplus
Balance as of 1 August  2018			$ 5,886.36
Year to date receipts, HCCO			$ 3,133.39
Year to date expenses, HCCO			$ 2,183.97
Increase/(decrease) for year, HCCO		$    949.42
Member's surplus, HCCO				$  6,835.78
Total funds (Members surplus + funds)		$  9,041.09
Reconciliation:	
Desjardins account					$  9,031.09
Desjardins share 					$       10.00
Other							$         0.00

Total all funds					$  9,041.09

Receivables & Liabilities:
We are owed one $110 sponsorship for September.  
Brian Wade is owed $19.50 for room rentals from the City for meetings.

Attendees:

• Brian Wade, President
• Sue McCarthy, Vice President
• Peter Foulger, Treasurer
• Peter Brimacombe, Secretary
• Marilyn Koch
• Abiodun Mosuro
• Dianne Nahal
• Kristy Nystrom
• Riley Brockington, Councillor
• Christina Dell, Recreation Supervisor
• Judy Burwell
• Al Gullon
• Claudette Hudson
• Dora Joseph
• Tania Mushka
• Marwan Nahal
• Brent Scollie
• Barb Shea

Brian Wade: Presented the agenda and asked for approval.

Motion: To accept the agenda as presented. Moved by Peter Brimacombe, seconded by Barb Shea, carried.

Motion: To accept the March, 2019 minutes. Moved by Al Gullon, seconded by Dora Joseph, carried.

Councillor’s Report
Riley Brockington: Presented the Councillor’s Report.
LRT, South Keys Station: There is a pathway between the South Keys Transit Station and the pedestrian bridge over the Airport Parkway. Some trees will be cut down to allow for the expansion of the Transit Station. For every tree cut down, two saplings will be planted.
3930-3960 Riverside Drive Development: On Thursday, March 28, Planning Committee approved the zoning amendment. He was present and spoke against the application noting significant transportation and traffic concerns. He also cited the HCCA’s opposition. The application goes before the full City Council, April 10, 2019.
Tania Mushka: She appeared before Planning Committee to present her opposition. Planning Committee approved the application despite sound arguments against. She raised the idea of appealing before the Local Planning Appeal Tribunal and asked for people’s reaction.
Barb Shea: The planning process is fundamentally flawed because it doesn’t allow consideration of the adverse effects on the whole transportation network. How can we make a positive difference?
Riley Brockington: Writing to the Chair of the Planning Committee would not likely make any difference. If you wrote to Tim Marc, City Legal Council, he would be obliged to reply.
1026-1054 Hunt Club Road: This development is like the Riverside Drive Development because it adversely affects the transportation network of the whole City. His office has tried for some time to get the details of construction timelines. He was able to reach the Project Manager, Stephen Poon. Construction has already started and will last 24 months.
River Ward Earth Day: He will host this event on Saturday April 13, at the Community Centre.
Pancake Breakfast: There is a free pancake breakfast at the Alexander Community Centre on Saturday, April 20 from 9:00 to 11:00.
River Ward, Day on the Farm: There will be a River Ward Day at the Central Experimental Farm on Saturday, April 27 from 10:00 to 14:00. Tickets are available at his office 613 580-2486.
Strawberry Social: He is hosting this event on Thursday, June 6 from 13:30 to 15:30 at the Community Centre.
River Ward Spring Bulletin: His spring bulletin will be delivered to homes in River Ward, this week.
Parking on Paul Anka: People had complained that cars parking on Paul Anka, blocked the view of cars leaving private parking lots. No parking signs will be put up to improve sight lines. City staff are also reviewing the Sample Road (south) and Paul Anka intersection for sightline issues.

Treasurer’s Report
Peter Foulger: Presented the Treasurer’s Report included as an appendix.

Motion: To pay Christine Johnson $430.07 for the bulletin board in the Community Centre. Moved by Peter Brimacombe, seconded by Al Gullon, carried.

Art Club
Dianne Nahal: The Art Club is a regular program at the Community Centre. Tuesday morning from 10:00 to 12:30. The drop-in fee is $2.00. Six regular artists drop in and there have been as many as 12. Work from the Art Club is now on display at City Hall in Councillors’ Hallway.
Last spring, she joined the Manotick Art Association. Two of her pieces are on display on the Manotick Art Association display, right here at the Community Centre.
The Art Club is providing supplies for a grade 7, immigrant student.
She is also part of the Homework Club and is looking for books for students from grade 1 to 10.

Newsletter
Here is a description of the current state of the Newsletter:
The Hunt Club Community Association (HCCA) has produced a hard copy quarterly newsletter which has been hand delivered to homes over the past seven years. This endeavor relied on a cadre of some 70 volunteer deliverers and the efforts of Past President, Christine Johnson in separating the over 3,000 copies in to packets to be delivered to the volunteers. Of late, the volunteer deliverers have been dropping off to the point that we had over 700 copies left over from the March newsletter. Although the cost of the newsletter is covered by ad revenue from local businesses, it is felt that this revenue could be repurposed to other community activities once HCCA moves to more of an online presence with a redeveloped website and web-based newsletter. Advertisers could also be enticed to place their ads online. Additionally, with an emphasis on climate friendly practices, the use of printed paper is something we should be leaders in eliminating. There is currently an option for readers to subscribe to the online newsletter on the HCCA website. They are then notified by email when the newsletter is posted.
Peter Brimacombe: Christine Johnson has been the leader on the Newsletter. She has done a great job. The Newsletter has been a real source of community engagement.

Motion: HCCA should move to an online newsletter with a minimum of printed copies (100 max) for local community organizations, businesses and politicians. The June issue of “Hunt Club: My Community” should be the last mass printed newsletter and include a request for readers to subscribe to the online newsletter. Moved by Sue McCarthy, seconded by Brent Scollie, carried.

Ottawa Public Library
Sue McCarthy: She summarized Christine Johnson’s report on the results of the two library surveys carried out.
In it, is a report on two surveys on the Ottawa Public Library. The surveys show community members are interested in accessing the same kind of programming available at branches in other communities. There is also a report on a ‘Hunt Club-Riverside Park Steering Table’ meeting led by Julie Desmarais of the Ottawa Public Library. The meeting was to establish links between groups with the goal of nurturing a more cohesive vibrant community.

Ontario Non-Profit Registration
Peter Brimacombe: The Board has voted to change its name from the Hunt Club Community Organization to the Hunt Club Community Association. This change aligns us with the other community associations in the City. It supports our position as the legitimate community association in Hunt Club. To stake our claim to the name, we need to register the Hunt Club Community Association as an Ontario Non Profit Corporation. Ontario Business Central, charges $515.40 to register a non profit corporation. He recommends that we engage their services.
Sue McCarthy: We need to hang onto our name.

Motion: To authorize an expense of $515.40 to register the Hunt Club Community Association as an Non Profit Corporation with the Ontario Government. Moved by Peter Brimacombe, seconded by Al Gullon, carried.

Events
Brian: April 13, is Earth Day Celebration at the Community Centre, sponsored by Riley Brockington.  HCCA should put in a table / display. Is anybody willing to help out? In the past, we have had a plant exchange.
Sue: September 7, is the Fall Festival at the Community Centre. This is an annual event done in partnership with the South East Ottawa Community Health Centre, Riverside Park Community Association and the Community Centre. The Police and Fire Department have displays. There will be music and food. We are working with RPRCA, SEOCHC to organize this event. Anybody willing to help out?

Safe Driving for the Older Adult
Barb Shea: The Council on Aging Ottawa has a couple of programs that are focussed on safe driving for the older adult. The Fitness to Drive as We Age is a 2-3 hour seminar and CarFit is an educational program that offers older adults the opportunity to check how well their personal vehicles fit them:

Motion: HCCA should investigate working with the The Council on Aging of Ottawa to offer the Fitness to Drive as We Age and the CarFit programs to residents in our neighbourhood. Moved by Barb Shea, seconded by Judy Burwell, carried.

Climate Emergency Declaration
Judy Burwell: Councillor Shawn Menard will introduce a motion calling for a formal climate emergency declaration at the Environment Committee:

Motion: To support Shawn Menard’s motion. Moved by Judy Burwell, seconded by Sue McCarthy.

Discussion:
Peter Brimacombe: He is aware human activity is adding carbon dioxide to the atmosphere but is not convinced that the whole atmospheric process is sufficiently well understood. Radiation from the sun may be decreasing. Today, the carbon tax comes into effect in Ontario, raising the price of gasoline, diesel fuel and natural gas. This tax is going to have a negative effect on the economy. He is against the motion.
Brent Scollie: He cannot support the motion because Shawn Menard’s motion has not been put forward.
Judy Burwell: The motion is a show of faith to address climate change.
Riley: He supports declaring a climate emergency and will be voting yes on the motion being presented to the Environment Committee on April 16.  He added that a declaration, without any subsequent actions to address the contributing factors to climate change, will make the declaration pointless.
Vote on the motion: carried

Next meeting: Monday May 6 at 19:00

 

Appendix 
HCCA Treasurers Report by Peter Foulger
March 2019 summary for the 1 April 2019 Meeting
Desjardins charged the $2.95 monthly fee. C Johnson was reimbursed $465.65 for the March news printing and $46.97 for the Library Survey. Sponsorship for March was received from D McGuinty.
Sub-accounts:
Activity:
No activity

Balances:
Garden Fund $ 1,500.00
Fall Festival Fund $ 132.00
Art Club Fund $ 160.89
The Parks People $ 412.42
Balance Sub-accounts $ 2,205.31

Member's Surplus
Balance as of 1 August 2018 $ 5,886.36
Year to date receipts, HCCO $ 2,698.35
Year to date expenses, HCCO $ 1,748.00
Increase/(decrease) for year, HCCO $ 950.35
Member's surplus, HCCO $ 6,836.71
Total funds (Members surplus + funds) $ 9,042.02
Reconciliation: 
Desjardins account $ 9,032.02
Desjardins share $ 10.00
Other $ 0.00

Total all funds $ 9,042.02

Receivables & Liabilities:
We are owed one $110 sponsorship for December. 
C Johnson is owed $430.07 for a Bulletin Board for the Community Centre. The board and the cost is to be shared with the Riverside Park Community Association.

Attendees:

• Brian Wade, President
• Sue McCarthy, Vice-President
• Christine Johnson, Past-President
• Kat Gracie
• Al Gullon
• Erin McCracken, Community Voice
• Dianne Nahal
• Renee McCarter, CNIB
• Geneviève Hart, CNIB
• Kathleen Forestell, CNIB
• Marwan Nahal
• Brent Scollie
• John Sankey
• Lynette Joseph
• Riley Brockington, City Councillor

As part of the welcome and introductions, congratulations were offered to directors Lynette Joseph and John Sankey on their upcoming marriage on March 30th.

Brian Wade asked if there were additions to the Agenda. Christine Johnson requested an item be added under New Business regarding the Community Centre’s bulletin board. As there were no other items added, Sue McCarthy moved that the Agenda be accepted with Christine’s addition and Christine seconded. Motion carried.

Brian Wade asked if there were any changes to the February minutes. Christine moved to accept the minutes and Lynette Joseph seconded. The February minutes were accepted.

Special Presentation
Brian asked that Marwan Nahal introduce the special guests from the CNIB. Kathleen Forestall, Lead, Advocacy & Community Outreach from the CNIB, introduced herself and her colleagues, Renee McCarter and Genieviève Hart. Kathleen Forestall then provided an overview of the history of the CNIB and their programs and services. It is a CNIB mission that all Canadians with sight issues have the necessary skills and abilities. She spoke about the legal definition of blindness, the various causes of blindness. Greater than 1 million Canadians suffer from a form of blindness. Some of the programs and services provided by the CNIB include:

• Rehab services
• Independent living skills
• Programs for children and families
• Low vision services
• Peer support with monthly meetings
• Recreation and arts and culture
• One on one volunteer matching
• A new guide dog program
• Shop CNIB – assistive products
• CNIB camp in the Muskokas for clients of all ages
• Literacy programs, a braille group

Kathleen stated that the aim of CNIB Advocacy and Outreach is to connect with the community to provide awareness about blindness. She is working with city organizations such as OC Transpo and various community associations.
Kathleen and Genevieve also shared their experience with blindness. Both have guide dogs to assist them. Kathleen closed by saying that CNIB would be pleased to attend any community events to provide information about their programs and services.

Councillor’s Report
Riley Brockington said that his Women’s Day event, held on March 6th, was a success with at least 75 people attending.
Riley has hired a new staff member, Andrew Hickey, who will be working 4 days a week at city hall and occasionally at the community centre, handling various files.
Riley asked for a volunteer from the community association to help with a fundraiser to help Claudia Salguero cover insurance cost of $800/year for the mural she donated to the city affixed on the Hunt Club Riverside Park Community Centre. Kat Gracie is already slated to assist with it. Riley envisions this event to be a multi-cultural event, hopefully to be held in June, before Canada Day. Christine Johnson mentioned that TD Park People events are planned for June 1st, June 11th and 29th and asked that the fundraiser be on another date in June. Riley would like to start preparations for the planned event this month or early April. Lynette Joseph said she could assist in April and she has had experience in planning large events.
Riley then provided updates on the development proposals at 3930 and 3960 Riverside Drive, as well as, 1026-1054 Hunt Club Road. He also spoke about plans for road paving this summer,
Stage 2 LRT approval, the Ottawa Public Library Budget Delegation, Budget 2019, the Transportation Committee Budget Meeting, and Potholes. He will host 2 annual events: the River Ward Earth Day Event on Saturday, April 13th and the Strawberry Social on Thursday, June 6th. Please see the attached for details of Riley’s report.

Treasurer’s Report
Brian Wade presented the Treasurer’s report (attached) on behalf of Peter Foulger. Brent Scollie moved that the report be accepted. Lynette Joseph seconded the motion.

Library Services Committee
Christine Johnson provided an update on HCCA presentation to the Ottawa Public Library (OPL) Board on March 4th. It was a successful meeting and HCCA’s presentation was well received. The surveys are coming along well; they are due by March 31st. The top 3 suggestions are: author visits, health & wellness (context?), and lectures and discussions. The OPL has offered to provide a session with staff to talk about library services at the Hunt Club Riverside Park Community Centre (HCRPCC). Christine is going to suggest that this be held on Wednesday, April 17th from 2:30 to 4:00 pm. That date is optimal because there is free bus service for seniors.
Christine is also investigating the use of commercial space (e.g. at the Hunt Club Centre where there are empty stores) for a satellite library like the ones that exist at Elmvale Acres and in Blackburn Hamlet.

New Business

Bulletin Board
Christine Johnson decried the state of the bulletin board at the HCRPCC. She feels it is poorly maintained and very messy. She would like to see a bulletin board for the exclusive use of the HCCA. Motion presented by Christine, Seconded by John Sankey.

Motion to adjourn the meeting by Al Gullon and seconded by Brent Scollie. Meeting was adjourned at 8:50 pm.

 

HCCA Treasurers Report by Peter Foulger
February 2019 summary for the 4 March 2019 Meeting
Desjardins charged the $2.95 monthly fee. The $35 fee for HCCA membership in FCA was paid.
Sponsorships for the March news were received from the City of Ottawa, Rimalou Drugs, Candy
Kroeger, CanAir World Travel and Ottawa South Conservative Assn.
Sub-accounts:
Activity:
No activity
Balances:
Garden Fund $ 1,500.00
Fall Festival Fund $ 132.00
Art Club Fund $ 160.89
The Parks People $ 412.42
Balance Sub-accounts $ 2,205.31
Member's Surplus
Balance as of 1 August 2018 $ 5,827.74
Year to date receipts, HCCO $ 2,588.35
Year to date expenses, HCCO $ 1,232.43
Increase/(decrease) for year, HCCO $ 1,355.92
Member's surplus, HCCO $ 7,242.28
Total funds (Members surplus + funds) $ 9,447.59
Reconciliation:
Desjardins account $ 9,437.59
Desjardins share $ 10.00
Other $ 0.00
Total all funds $ 9.447.59
Receivables & Liabilities:
We are owed one $110 sponsorship for December and one for March.
C Johnson is to be reimbursed $465.65 for the March news printing and $46.97 for the Library
Survey.

Attendees:

• Brian Wade, President
• Sue McCarthy, Vice President
• Peter Foulger, Treasurer
• Peter Brimacombe, Secretary
• Christine Johnson, Past President
• Lynette Joseph
• Kristy Nystrom
• John Sankey
• Riley Brockington, Councillor
• Monique Brulé, Ottawa Public Library
• Jennifer Calhoun, Ottawa Public Library
• Monique Desormeaux, Ottawa Public Library
• Alexandra Yarrow, Ottawa Public Library
• Travis Croken, Riverside Park Community Association
• Mark Staz, Riverside Park Community Association
• Millie Beechey
• Sharon Fotheringham
• Susan Fraser
• Kat Gracie
• Al Gullon
• Dale Johnson
• Dan Kaplansky
• Sean Kelly
• Savitri Khanna
• Bob Lamoureux
• Svetlana Najmi
• John D Reid
• Rosalind Ross
• Sara Smith
• Stephanie Smith
• Eli Tannis

Brian Wade: Presented the agenda and asked for approval.

Motion: To accept the agenda as presented. Moved by John Sankey, seconded by Sue McCarthy, carried.

Motion: To accept the January, 2019 minutes. Moved by Christine Johnson, seconded by Lynette Joseph, carried.

Peter Brimacombe: He did not get the names of everybody at the meeting. If you want your name recorded in the minutes, please see him afterwards.

Riley Brockington: The Ottawa Public Library (OPL) has put hold lockers and the Kiosk in the Community Centre to provide service to our community. Four staff members of the Ottawa Public Library are here tonight to discuss the hold lockers and the Kiosk.
Monique Brulé: In 2010, the Kiosk was put in the Community Centre. Compared to other library services, it receives low use; it has high costs and provides limited services. In 2012, hold lockers were added. For context, there is no library branch in Hunt Club but it is served by the bookmobile which makes eight stops in the community. Service is measured by a number of criteria including total population in an area, groups at risk of exclusion, engagement with the OPL and usage of materials (checkouts/circulation). Staff recommends that Kiosk services not be expanded but the OPL is sincerely interested in providing better services to Hunt Club.
Christine Johnson: On behalf of the community, we very much appreciate the OPL. The Community Association did its own survey on the Kiosk: http://www.hunt-club.ca/OPL/
The survey was conducted on line. In addition there were survey forms available at the Community Centre. In three weeks there were 80 respondents. 74 used the Kiosk. 60% said they used the hold lockers. Some people didn’t know the Kiosk existed. Others said they didn’t know how to use it. She believes that library services promotes reading. If the Kiosk were removed, people would have less access to reading. The bookmobile is available only for very narrow periods. It is often not convenient and the regular stops are often cancelled. She feels the survey shows there is a cry for access. The Kiosk is a new technology and it needs to be promoted and people need to be shown how to use it. The Community Association will work with the OPL to promote it and help people to use it.
Al Gullon: What’s the mini bookmobile?
Monique Brulé: It’s a small version of the bookmobile. It’s used for special events or in case the real bookmobile breaks down.
Dan Kaplansky: His family goes to the regular library branch and uses the bookmobile. The bookmobile is a great service.
Monique Desormeaux: There’s no money for a new library branch in this area.
Alexandre Yarrow: The bookmobile stops at schools but there is no agreement with them to use the washrooms. For this reason, bookmobile stops at schools are more often cancelled.
John D Reid: OPL acknowledges that Hunt Club is underserved. We need a proper branch. The Ontario Government has done a survey of libraries. Ottawa is below the rest.
Monique Brulé: The branches were built before amalgamation. We deal with what we have.
Monique Desormeaux: If we could redraw the map, we would.
Susan Fraser: Ottawa’s library services are better than Burlington’s. The Library is incredibly well stocked. The hold lockers at the Community Centre have been wonderful – they’re better than bookmobiles.
John Sankey: We have a superb library system and the expansion to newer areas in the City has been superb. Bringing up his own children, he loved to take them to the library branch to read. He would love to take his grand children but there’s no branch in the area. If OPL could set up a branch in a retail space, it would be great.
Sean Kelly: There is no branch in River Ward. It’s a disadvantaged community.
Riley Brockington: He is on the OPL Board. It’s true River Ward doesn’t have a library branch. His goal is to improve bookmobile services in River Ward.
Alexandre Yarrow: The branches were built before amalgamation. The hand we’re dealt. We often go to community events. We are happy to go where we are needed.
Christine Johnson: Can development fees be directed to the library?
Riley Brockington: Development charges go to many places. Some go to libraries.
Al Gullon: He used to go the library but he goes on the internet. He wonders if the number of visitors to the branches is increasing or decreasing?
Monique Brulé: The use of digital collection is increasing. The number of books taken out is decreasing ever so slightly. People come for the collection. The branches are a quiet place to read, a place to gather.
Alexandre Yarrow: Lots of material on the internet is not available because it’s behind a pay wall. OPL has subscriptions to some sites and makes this available to members.
Brian Wade: He grew up in Halifax and used the library there. He wishes there was a branch nearby where he could take his two nephews. The bookmobile is not the same. There should be more services; the waiting list is too long. He couldn’t figure out how to use the hold lockers or the Kiosk. OPL needs to promote what it does.
John Sankey: Google has the best search engine in the world. OPL should partner with Google to let people find things in OPL.
Svetlana Najmi: Her family uses the Kiosk. It’s a place where they meet people and make new friends. We need to keep the Kiosk alive.
Travis Croken: How can we keep the Kiosk alive?
Monique Brulé: The OPL Board has said the Kiosk won’t be expanded but there is no decision to remove it.
Millie Beechey: She loves the Kiosk. She can get movies and books. The books she reads to her kids.
Riley Brockington: OPL can look at renting out retail space.

Motion: That HCCA have a committee to establish strategies with smart measurable outcomes with the objective of providing equitable library services: Moved by Christine Johnson, seconded by Al Gullon, carried.

Treasurer’s Report
Peter Foulger presented the Treasurer’s Report. It’s presented as an appendix.

Councillor’s Report
Riley Brockington: He would like to postpone his presentation on traffic calming to the March meeting. Taggart Developments has proposed a big development, at the corner of Hunt Club and Riverside. It was scheduled to make a presentation before Planning Committee on February 14 but this presentation is postponed because Taggart has made changes.

Community Safety
Brian Wade: He would like to see a partnership with Riverside Park Community Association and is looking for people who are interested.

Ontario Not-for-Profit Corporations Act
Peter Brimacombe: He has looked into registering Hunt Club Community Association as a not-for-profit corporation. There are companies that advertise on-line. Their fees are in the range of $600 to $700. He would like to postpone this discussion until the March meeting.

 

Appendix
HCCA Treasurers Report by Peter Foulger
January 2019 summary for the 4 February 2019 Meeting
Desjardins charged the $2.95 monthly fee.
Sub-accounts:
Activity:
No activity

Balances:
Garden Fund $ 1,500.00
Fall Festival Fund $ 132.00
Art Club Fund $ 160.89
The Parks People $ 412.42
Balance Sub-accounts $ 2,205.31

Member's Surplus
Balance as of 1 August 2018 $ 5,827.74
Year to date receipts, HCCO $ 2,038.35
Year to date expenses, HCCO $ 1,194.48
Increase/(decrease) for year, HCCO $ 843.87
Member's surplus, HCCO $ 6,733.18
Total funds (Members surplus + funds) $ 8,935.54
Reconciliation:
Desjardins account $ 8,925.54
Desjardins share $ 10.00
Other $ 0.00

Total all funds $ 8,935.54

Receivables & Liabilities:
We are owed one $110 sponsorship for December.