Agenda

1. Welcome and Introductions (10 Minutes)
2. Approval of the Agenda (5 Minutes)
3. Consent Agenda (5 Minutes)
   1. Meeting Minutes – Monday March 1, 2021
   2. Treasurer’s Report
   3. Hunt Club Riverside Park Steering Committee Meeting Summary
   4. Environment Committee Report
   5. Stream Watch Report
4. City Services (65 Minutes)
   1. Councillor Riley Brockington’s Report (25 Minutes)
      April Report for Hunt Club
      Owl Park Plants
   2. Local Issues (40 Minutes)
      • Helicopter Noise (10 Minutes)
      • Shopping Carts (10 Minutes)
      • HCCA Submission Regarding Residential Vacant Unit Tax (10 minutes)
      • Other Issues (10 Minutes)
5. Other Business (20 Minutes)
6. Adjournment of Meeting
   1. Next Meeting: Monday May 3, 2021

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AGENDA

1. Welcome and Introductions (5 Minutes)
2. Approval of the Agenda (5 Minutes)
3. Consent Agenda (5 Minutes)
   1. Meeting Minutes: Monday January 4, 2021
   2. Treasurer’s Report
   3. Communications Committee Report
4. City Services (70 Minutes)
   1. Presentation: Ottawa’s New Official Plan Focusing on Hunt Club (35 minutes)
      https://engage.ottawa.ca/the-new-official-plan/news_feed/draft-new-official-plan
      Motion that HCCA submit feedback and general comments by Feb 17, 2021
   2. Councillor Riley Brockington’s Report (25 minutes)
      https://hunt-club.ca/meetings/2021-02-01_councillorsReport.pdf
   3. Library Services (10 Minutes)
      Motion that HCCA write to the appropriate government officials requesting that they review subscription and licensing fees for electronic books and magazines in the effort to make them more affordable and remove unnecessary barriers that currently exist.
5. Environment (20 Minutes)
   1. Environment Committee Report (20 minutes)
6. Other (10 Minutes)
7. Adjournment of Meeting
   1. Next Meeting: March 1, 2021

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Present:

• Brian Wade, President
• Sue McCarthy, Vice President
• Peter Foulger, Treasurer
• Peter Brimacombe, Secretary
• Christine Johnson, Director
• Lynette Joseph-Sankey, Director
• Marilyn Koch, Director
• Abiodun Mosuro, Director
• John Sankey, Director
• Riley Brockington, City Councillor
• Denyse Baizana
• Rob Burnfield
• Jason Dubue
• Kat Gracie
• John Reid

Regrets: Dianne Nahal

The meeting was held on Zoom at 7 pm

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1. Welcome & Introductions

Brian welcomed everyone.
He invited everyone to say what they did over the summer

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2. Approval of Agenda

He presented the agenda and asked for approval.
Christine Johnson asked to speak on Shearwater Court.

Approved with the addition of Shearwater Court.

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3. Approval of Minutes

He asked for approval of the June minutes.
Approved

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4. Councillor’s Report

Christine Johnson: Can the public attend the Ottawa Community Housing board meetings?

Riley will get back to her

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5. Finance

There are two reports:
FinancialAugust20200831.pdf
FinancialYearEnd20200731.pdf

Brian Wade presented the August Summary and Peter Foulger presented the Fiscal Year End Summary.
Brian Wade noted that liability insurance was purchased for $515.16. He also asked for volunteers to do the financial review.
Christine Johnson: “Can a member do it?”
Brian Wade: “yes”

Brian Wade asked for approval of the two reports.
Approved.

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6. Environment and Food Security

Christine Johnson: There is a new community garden behind the Emmanuel Apostolic Church. The garden is named the Maudlin Matilda McEwan Community Garden after the mother of Bishop William’s wife.

Brian Wade: There will be a clean up of Paul Landry Park on October 17 as part of Ottawa Cleaning the Capital.

Lynette Joesph-Sankey: She got compliments about the flowers and ground cover in Paul Landry Park.

Christine Johnson: There’s another potential community garden at Bank and Ledbury.

Riley Brockington: Following a recent exchange with the CEO of Hydro One, Riley will follow-up in writing about potential community use for gardens and/or pathways on its right-of-way under the main transmission lines. The City’s Forestry Dept will be planting 7 trees in Paul Landry Park and 9 trees in Uplands/Riverside Park (Quinterra-Riverwood) this autumn.

Brian Wade: Heather who works for Forestry Canada sent him an email giving the species of the trees to be planted.

Brian Wade: He would like to recognize the Park Angels. They are people who have contributed to Paul Landry Park. John Sankey, Lynette Joseph-Sankey and Dianne Nahal.

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7. Communications & Outreach

Brian Wade The September issue of the newsletter just went out.

Jason Dubue and Kat Gracie did the work on the new web site

Home

Kat Gracie Thanks to John Sankey for historical material.

Sue McCarthy The new web site is more flexible and allows for more advertising.
Jason Dubue People can buy a membership on-line.
Brian Wade The Square software ensures that credit card information is secure. Credit card details are not stored on the web site.

Christine Johnson There will be an online Zoom event “Let’s Talk About Our Hunt Club Community”
There will be two Zoom sessions. Monday September 21 at 7 pm and Saturday September 26 at 11 am. To register send an email to pastpresident@hunt-club.ca

Marilyn Koch: She is proud of our community but there are two houses that are not appropriate. A house on Lillico where heavy construction equipment is stored and the house at 3422 Uplands which is abandoned.

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8. City Services

The Alcohol and Gaming Commission of Ontario (AGCO) sent a notice to Brian that there was an  application for a cannabis store at the Hunt Club Centre on McCarthy. Brian replied with a letter opposing the application. The letter included the same objections as Riley’s and the City’s noting that the proposed store is too close to McCarthy Park, The Community Centre, both of which are frequently used by youth.

Paving Hunt Club Road between Paul Anka and the Airport Parkway
Brian Wade: He sent a letter to the City urging the Road be repaved.
Riley Brockington: That section of the Road needs to be repaved. It is earmarked for 2021 but it could be later. He talked to City staff and suggested the right lane, westbound as a priority.

Riley to look for budget

Claridge Development on Hunt Club Road
Brian Wade: Barb Shea and Peter Brimacombe submitted comments to the City.
Riley Brockington: Claridge has submitted a site plan for the second building. Instead of 140 hotel rooms there are 77 apartment units. The end result is better.

Private Pathway to Twyford
Brian Wade: The pathway is not accessible to people with walkers. There needs to be a curb cut at Twyford.
Riley Brockington: The City does not maintain private pathways. HCCA should write a letter saying that accessibility should be the priority.

HCCA to write letter

Ward Boundary Review
Riley Brockington: Some of the options would split the Hunt Club Community in two. He asked the City for a new option. Option 6 is the best. Who would like to work on it?

Sue McCarthy and Peter Brimacombe will work on it

Housing Rental Bylaw
Riley Brockington: The City passed a bylaw on multi unit housing. Landlords who have buildings with 5 or more units must be more proactive. The bylaw falls short of licensing landlords.

Shearwater Court
Christine Johnson: This is an Ottawa Community Housing (OCH) Project. The roads are in tough shape. She wrote a letter to OCH and Riley Brockington. OCH housing said they will be fixed up.
Riley Brockington: A work crew was about to cut down some trees at Shearwater Court but he stopped them. The cost of labour and asphalt is going up a lot.

\Christine Johnson will keep up.

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9. Governance

Brian Wade: The Annual General Meeting is November 2. The Bylaws should be changed to allow the President to Chair the Governance Committee. This is a notice to change the Bylaws.

Peter Brimacombe will work with Brian Wade to come up with the wording

Christine Johnson: She is in charge of election of officers. She will ask candidates to fill out an application form

Brian Wade: He thanked Rob Burnfield, John Reed, Kat Gracie, Jason Dubue and Denyse Baizana for their attendance.

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10. Adjournment of Meeting

Next meeting: October 5 at 19.00

Present:

• Brian Wade, President
• Sue McCarthy, Vice President
• Peter Foulger, Treasurer
• Peter Brimacombe, Secretary
• Christine Johnson, Director
• Lynette Joseph-Sankey, Director
• Abiodun Mosuro, Director
• John Sankey, Director
• Riley Brockington, City Councillor
• Anthony Chiarello, Assistant to the Councillor
• Barbara Haines, Riverside Park Community Association
• Barb Shea
• Denyse Baizana
• Lorraine Busby
• Jason Dubue
• Laurel Fagervik
• Kat Gracies
• Al Gullon
• Tania Mushka
• Piero Narducci
• David Pfeiffer
• John Reid

Regrets: Marilyn Koch, Dianne Nahal

The meeting was held on Zoom at 7 pm.

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1. Welcome & Introductions

Brian welcomed everyone.

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2. Approval of the Agenda

Lynette Joseph-Sankey asked to add an item regarding free resume preparation.

Motion: To approve the agenda with the addition.
Moved by Sue McCarthy and seconded by Lynette Joseph-Sankey. Motion passed

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3. Approval of the Minutes

 

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4. Reports

A. Treasurer’s report

Peter Foulger presented the Treasurer’s report (attached)

Christine Johnson: How much of the balances can we spend?

Peter Foulger: It can all be spent depending on what the Board wants.

[Peter Foulger to issue a cheque for $500 to reimburse Barb Shea for expenses for the Get Growing Initiative]

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B. E-Vote Results – General Liability Insurance

The Governance Committee reviewed insurance options.

It was determined that the most cost effective options were available through the City of Ottawa’s Community Partners Insurance Program:

1. General Liability Insurance: $338/yr
2. Director & Officer Liability Insurance: $607.24/yr

An E-Vote was held and the board opted to purchase General Liability Insurance to start with a vote of 8 to 3, with one abstention. It was determined that the Board would look into funding alternatives and add the Directors & Officers Liability Insurance once more funding was secured. The General Liability Insurance was put in place in time for the Get Growing Initiative so that volunteers were covered. Some discussion occurred about the City covering some insurance costs. However, the City only covers liability insurance for Associations for programs at City facilities like rinks or single events but this would not cover events held elsewhere.

[Board to look into funding alternatives through the Finance Committee.]

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C. Councillor’s Report (see attached)

Question about people walking their dogs along the pathways beside the ponds on the other side of the

Airport Parkway – Do dogs have to be on a leash. Riley stated that the pathways are not considered an off leash area but that he would check with Bylaw

Christine Johnson mentioned an encounter at that location with a dog jumping on her and an unpleasant interaction with the owner.

Urban Boundary Review and Decision

Tania asked about the possibility of influencing the implementation of the urban boundary decision for environmental considerations like tree canopy, small parks and development near transportation hubs.

Riley Brockington: The Official Plan is still open to discussion and there will be opportunities for input as part of the development of the Official Plan. The City owns land near transit hubs and one option is to give the land to developers with the condition that they build affordable housing.

[Riley Brockington to confirm with Bylaw]

[Tania Mushka to send an email to Riley. Riley will follow up with the City Manager]

[The HCCA City Services Committee will monitor the urban boundary issue with the Councillor]

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5. Business Items

A. 906 Plante (at Condor) Rock Garden

Laurel Fagervik and David Pfeiffer have made a rock garden on the corner because there’s too much salt to grow anything. Bylaw has sent them a Notice of Violation, ordering them to remove it

[Riley to meet wit Laurel, David and the Bylaw Officer.]

[Brian Wade to write a letter of support]

B. Get Growing Program (slide show attached)

The idea was to get people to grow food in their own backyards. The project covered the whole community. Posters were put up on mailboxes; pages were created on the Hunt-Club.ca site and a page was added to the Hunt Club Community Association Facebook page. There was an initial budget of $500 to buy seeds and seedlings, supplemented by $200 private donations and donations by corporate sponsors of seeds and seedlings. The project was a great success. 477 packages of seeds and 445 seedlings were distributed and planted.

The core project group was Barb Shea (Project Lead), Tania Mushka, Christine Johnson, Lorraine Busby, Kat Gracie, Jason Dubue

[Survey Registered Gardeners Ongoing education/awareness through social media.]

[Next year’s budget. Maintain list of volunteers and sponsors. Maintain written material such as How to Start a Vegetable Garden.]

C. Governance Committee (minutes attached)

The Governance Committee met on Friday, May 15th to discuss and review the recommendations in the Governance Action Plan resulting from the Board retreat held in February 2020. It was determined that 2 new committees should be established: A Finance Committee and a City Services Committee.

Motion: That the Hunt Club Community Association board of directors accept the recommendation of the Governance Committee and create a finance committee to assist with the creation of an annual budget, conduct an annual review, develop financial policies & procedures and research funding sources.
Moved by Sue McCarthy, seconded by Peter Foulger, carried.

[Peter Foulger will be the Chair]

Motion: That the Hunt Club Community Association board of directors accept the recommendation of the Governance Committee and create a city service committee to assist with the monitoring, research and creation of the association’s position on matters that relate to city services such as planning, development and transportation.
Moved by Peter Brimacombe, seconded by Christine Johnson, carried.

Peter Brimacombe will be a member

[Call for more volunteers]

D. Board Updates

Barb Shea has resigned from the board Call for a member of the board to take on the role of Chair of the Environment Committee

Christine Johnson: Since she was President, six board members have come and gone and now Barb has resigned. They are all good people. She feels the need for more enthusiasm. There has to be more cohesion and cooperation and shared effort. We need to examine our role and what commitment we are prepared to make. We have to move forward.

[Recruit new directors and for the Annual General Meeting in November]

E. Communication Projects Updates

Website & Social Media
Brian Wade: Kat and Jason are spear heading our newly formed promotions group, under the direction of the VP and the President. This group will work to help inform the community about who we are and what we do. Right now, we are focusing on our website, which will be organized into three main parts: Our Association, Our Community, News and Events. Jason is a web developer and will be using his expertise to redesign our site. Kat has taken on the role of Social Media Coordinator and shared some of her thoughts with those in attendance about how we will use Facebook to engage the community Launch new website and refresh HCCA social media. Provide updates to board on progress

Free Resume Preparation
Lynette Joseph‐Sankey: COVID‐19 has caused a lot of people to lose jobs. As a career counsellor she will give anyone who signs up a free resume. She would like to help match people who need jobs with job opportunities.

[Post link on HCCA website and social media]

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Adjournment of meeting: 9:20 pm.
Date of next meeting: September 14th at 7 pm.

Present:

• Brian Wade President
• Sue McCarthy Vice President
• Peter Foulger Treasurer
• Peter Brimacombe Secretary
• Dan Clavel
• Christine Johnson
• Lynette Joseph-Sankey
• Marilyn Koch
• Abiodun Mosuro
• John Sankey
• Barb Shea
• Riley Brockington Councillor
• Anthony Chiarello Assistant to the Councillor
• Barbara Haines Riverside Park
• Joel Duff Riverside Park
• Terry Wood Riverside Park
• Denyse Baizana
• Lorraine Busby
• May Douba
• Tania Mushka
• Ijeoma Udechukwu

Regrets: Dianne Nahal, Dora Joseph

The meeting was held on-line with Zoom.

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Brian Wade invited everyone to name their favourite national celebration day.

Motion: To approve the agenda.
Moved by Christine Johnson, seconded by Marilyn Koch, carried.

Motion: To approve the April minutes.
Moved by Barb Shea, seconded by Abiodun Mosuro, carried.

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Treasurer’s Report

Peter Foulger: There was very little activity in April.

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eVote to Appeal the Community Gardens Issue

Brian reported on the recent eVote taken by the board to write to the provincial government (Premier Doug Ford, Minister of Health Christine Elliott, John Fraser and Andrea Horwath), Mayor Jim Watson and Dr. Vera Etches (Ottawa Public Health Officer) to encourage them to reconsider their position and classify community gardens as essential. The motion to send a letter passed. Brian reported that he emailed the letter and then the next day – The Government of

Ontario announced that community gardens are essential and are allowed to open given proper public health guidelines are followed.

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Councillor’s Report

Riley Brockington presented the Councillor’s Report. Items

• as part of the effort to slow the spread of COVID-19, the City has declared a State of Emergency. City facilities, playgrounds, park amenities, libraries are closed. Large public gatherings are forbidden.
• the Province is allowing community gardens.
• Jim Durrell Arena is being used as a community shelter.
• Independent Review of the Riverside Drive and Hunt Club intersection: The review includes a public survey. 1300 people responded. The review is completed.
• Riverside Drive is being repaved from Hunt Club to Walkley. From Hunt Club to Uplands, there will be a shave and pave. From Uplands to Walkley four layers of asphalt will be removed, some curbs and sidewalks will be repaired. Work is underway.
• Cannabis Store: There is an application for a cannabis store at 800 Hunt Club Road where the Royal Oak is.
• Walkley Road Calming Pilot Project: The idea was to reduce the Road from four lanes to two and measure the disruption to traffic but because of the COVID-19 crisis the measurements would not be meaningful. The project is postponed.
• Colonel By Drive: Vehicular access to Colonel By via Hog’s Back is closed to allow for extensive repair of the fixed bridge over Hog’s Back waterfall. Access for pedestrians and cyclists will be maintained.
• O-Train is shut down for two years to allow integration with the big LRT project. There is a replacement bus service.
• construction of two 17 story buildings will start on Anand Private – behind the Mariott Residence Inn at the south west corner of Bank and Walkley
• Speeding: There is more speeding but the Ottawa Police are on the look-out.

Ijeoma Udechukwu: Electronic recycling days gives us a chance us to bring in old electronics for recycling but how can we do it now?

Riley Brockington: The e-waste collection that was scheduled for the River Ward Earth Day in April was cancelled due to COVID. A replacement date is being considered for this autumn, possibly to coincide with the community festival, if that is held.

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Hunt Club Road Riverside Drive Intersection Review

Riley Brockington: IBI was the independent consultant that did the Review. The scope of their work was to look only at the intersection. In reading over the Review, what hit home is the intersection is overwhelmed with volume. He wanted to host a public meeting but that’s not possible now. He will send feedback to city staff who will prepare a report which he will make available.

John Sankey: All the major problems are to the west of the intersection. The real work is at Hunt Club and Prince of Wales.

Tania Mushka: The intersection cannot handle the volume – that’s the fundamental problem. The Strandherd Bridge was supposed to take some of the pressure off the Hunt Club bridge but it hasn’t – the city should look into why this is happening and why the people who live in Riverside South are not crossing the Rideau River at the Strandherd Bridge.

Riley Brockington: Development in Riverside South has created the problem – the more houses, the more traffic on Riverside Drive.

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Food Security in Hunt Club

Barb Shea: The present crisis emphasizes the need for food security. She is proposing a community project to grow food. Growing food gives a sense of purpose and a sense of community. Food grown can be shared among neighbours and some of it given to food banks. She needs at least four volunteers. She proposes a budget of $500 – $250 from the HCCA and $250 from Riley Brockington.

Riley Brockington: He has a budget for community projects. From it, he could give $250.

Peter Foulger: HCCA can give $250.

Motion: The HCCA approve the formation of a “Get Growing Working Group”, a one year pilot project with accompanying budget to improve food security in the Hunt Club Community.
Moved by Barb Shea, seconded by Christine Johnson, carried.

Christine Johnson, Tania Mushka and Denyse Baizana said they would like to help.

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Urban Boundary

Brian Wade: The City has prepared a report to the Joint meeting of the Planning Committee and the Agricultural and Rural Affairs Committee. The report deals with how the City will grow. There are three options

1. the status quo where the city continues to expand as required eating up green space
2. balanced option where the city expands a little but also looks at spaces within the city where we can intensify
3. hold the line, don’t expand the city, and all the growth happens within the existing urban boundary

In the next 40 years, the population is expected to be 1.4 million, that’s 15,000 more people a year, 195,000 new residential units will be required. We need out-of-the-box mind set. We need other kinds of housing units such as duplexes, triplexes and low-rise apartments with doors at ground level. What is our position?

Riley Brockington: The report goes first to the Joint meeting and then to Council who will approve a long term strategy which will inform the Official Plan. Over the next 40 years, 400,000 more people will live in Ottawa and the strategy will determine where they will live. All land zoned agricultural is off the table. All three options have merit. What concerns me? Some proposals to build, are contentious but some are not. There is concern that greater intensity will impact the quality of life. The balanced option will amplify the contentious nature and the no expansion option will amplify it even further. The goal is to have consensus. He has not formed a final opinion.

Lorraine Busby: Ottawa is very attractive to millennials because prices are lower than Toronto or Vancouver. New homes depend on jobs but the present crisis has just thrown a lot of people out of work. The City should hold off a decision.

Sue McCarthy: Strategy is important. She favours the no expansion option. The Hunt Club Road/ Riverside Drive intersection shows the kind of problems you have when the City expands beyond its transportation network. The pandemic has forced many people to work from home so people may not be commuting in to a physical building. We should be building where there is transportation.

John Sankey: Limiting the urban boundary is contrary to the interests of our Hunt Club community. Ottawa’s population has been growing at 10,000 per year since 2000 and shows no sign of slowing. We have to provide safe places for those additional people to live.

Both the balanced option and the no expansion option require more intensification than the status quo. Our Southern Corridor will be a sitting duck for intense infill. That caused massive rifts in our community the last time it was proposed.

It also requires replacement of thousands of single-family homes by duplexes, triplexes and row housing; our community will not be exempt from this and the community divisions that will result.

Peter Foulger: Population increase is inevitable – 1% a year. Limiting the urban boundary will amplify the contentious nature of development. In the 1990’s there was a serious proposal to develop on the Southern Corridor. He was asked to describe the Southern Corridor – it is within the boundaries of our community. It is the vacant land north of the built-up areas between the Rideau River and the Airport Parkway – 600 acres.

Barb Shea: This is a complex issue. Sue McCarthy went to a meeting on behalf of the Environment Committee and she came back convinced that we have to hold the line – meaning the urban boundary. I am placing my trust in the People’s Official Plan. I find it to be reasoned. It will bring our communities into the future. It will let the City grow in new and innovative ways.

Motion: HCCA provide boundary related information (both from the city and from the People’s Official Plan) on its web site where HCCA members and email subscribers can find various proposals on the city boundaries issue, important dates (May 11th Committee meeting, May 27th Council meeting), and advise how HCCA community members might take action as they see fit.
Moved by Barb Shea, seconded by Christine Johnson, carried.

Motion: That HCCA send a letter to Councillor Brockington to urge him to vote against the expansion of the current urban boundary and further to encourage him to advocate for measures of accountability as part of the urban boundary decision and their ultimate implementation.
Moved by Barb Shea, seconded by Abiodun Mosuro, motion failed.

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Next meeting: Monday June 1 at 19:00