Agenda for Meeting 3 October 1994

1. Approval of the agenda – any additions or deletions
2. Minutes of 6 September and AGM 26 September 1994 for approval – rough notes to be transcribed for the 7 November 1994 meeting.
3. Committee reports
   • Social: Linda a) New Years Eve dance b) HCCRA Halloween party donation $100
   • Recreation: Freds a) Owl Drive high board rink b) buy a new snowblower $800-1500
   • Membership: Fred Mclennan more membership cards needed $225-500
   • All candidates meetings
     a) jointly with HCR News & RPCRA Jim Durrell Arena? cost of coffee (expenses to be shared with RPCRA & HCR News -advertising forward to regional and mayoral candidates est $50
     b)Allan A & Fred Mc HCCO sponsored for ward and regional candidates at Rec Centre or Holy Family School; decided 9 Nov 7:30 at Holy Family
4. Annual general meeting HCR News ad cost $133.75
5. Community development
6. Communications
7. Treasurer: Bill Royds
8. Unfinished business: 13 Oct library issue at Lorry Greenberg Dr. near new school
9. Correspondence
10. Adjournment – next meeting – 7 November

Attendees:

• F. Antecol
• J. Minnes
• F. McLennan
• M. Gelston
• P, Laberge
• J. Gushing.

Minutes of previous meeting. A change was reported in the organizational structure reversing the positions of Tosh Hayashi and Ned Lynch. Tosh is now responsible for Major Development Projects and Ned for Recreational Services. Mary Gelston and her group of Tosh Hayashi, Peggy Murdock and Bob Blondin will work directly with Peter Laberge. It was noted also that Pete Laberge is to determine the status of Eugene Besruky. The minutes as corrected, were adopted.(McLennan/Minnes).

McCarthy Woods clean up. The group was reminded of the clean-up of McCarthy Woods July 5. Bob Ryerson reported to Pete that he hadn’t had any response and was going to attempt, a phone campaign.

A vote of congratulations was extended on the first HCCA Newsletter produced by Don LaBelle and Dave Reid. It was very successful and should prove to be extremely valuable. It was noted that four area community associations are getting together to discuss the formation of an. Ottawa South newspaper.

Discussion on the unavailability of our previous printing source resulted in the following action being agreed to: Pete Laberge will attempt to get the city to do the printing. Don LaBelle will attempt to get advertising from local merchants. John Gushing will approach Dolco as they have a rep. in the area. We will pay a maximum of $150 if necessary to have it printed as a last resort.

Membership About 150 paid up member households. It was agreed that Directors on the Executive would supply Fred with names of people they know of in their area who could help with a membership drive. We need 60-70 people. Fred will organize the drive and update our current membership list. He will also attempt to have the membership volunteers get feedback while selling on topics such as concerns of the community, likes, dislikes, why they don’t want to join, etc. A decision on using the mails to get renewals was deferred until this fall.

Recreational Programs There were approximately 50 tennis applicants registered. It was decided refunds will have to be made if classes cannot be scheduled. We are attempting to organize pick-up baseball for the youngsters at Owl Drive park and we have advertised this for Mondays and Thursdays 6:30 – 8:00 p.m. Bob Blondin is organizing adult supervision.

Mary is attempting to put together programs in the schools this fall (after 4, arts and crafts, dance, bridge). It was noted that we must have our plans ready by January 31st each year for use of ball diamonds and soccer fields, otherwise they can be reserved and used by any group in the city.

The Program Committee will contact conveners of Soccer , T-Ball and perhaps Little League. It was noted that it was not up to the Community Association to organize these activities, but rather act as an information resource and go-between, if required. Mary is also thinking about some type of Flea Market for the area.

We have been approached by the city concerning skating and hockey rinks. It was agreed that one boarded rink with a change shack would be located at Paul Anka and McCarthy. Other skating rinks could be located at Owls Cahill,, and perhaps, Uplands Park locations (McLennan/Minnes).

A brief description of a meeting with the city was given by Pete. We still have about $6 Ok to allocate and Pete has requested an accounting. The Mayor is still interested in the Quarry development and wants to look at the Campeau proposals. It would have to be described as a city park like Brewer and Mooney’s Bay. It was noted that Campeau has shelved discussion until after discussions of the major shopping center on Bank St. have taken place.

We have a very high profile on the OBE land swap ; Bette Stephenson is involved. It was noted that the 60 unit low rental project on Uplands and Cahill is going ahead as of April 1, 1981. It was agreed that Mary’s and Lucie’s committees be charged with the task of producing a proposal for the Executive on all park facilities , to be presented to a General Meeting of the community in October.

6. Transportation Jim Minnes has been gathering a great deal of information from the city and region on the Ottawa South area. He is monitoring the Hunt Club Knoxdale arterial and will set up some type of forum for community opinion on such issues. Pete reported he is cataloguing issues from past years and transportation is one such issue. Jim will look into the issue revolving around the Bank St. Shopping Center. He will attempt to be in a position to give a full presentation of transportation issues in an October time frame as well. It was noted that OCTranspo will be conducting a study of the area. Concern was expressed regarding speeding in the community and parking on Uplands. Jim will investigate and attempt appropriate action.

Community Security Pete Laberge will become involved in co-ordinating security.

Owl Drive Park Some of the residents of Bourbon St. are considering trees and shrubs between their properties and the park. John Gushing will organize this activity.

Incorporation and Insurance Pete is checking into these two open issues.

The next meeting will be held in late July. Members will be notified by the Secretary. Meeting Adjourned. (Cushing/Antecol).

Attendees:

• J. Gushing
• J. Minnes
• R. Ryerson
• L. Bazinet
• T. Hayashi
• D. Reid
• F. Antecol
• D. LaBelle
• M. Gelstons
• F. McLennan
• P. Laberge

The newly elected President of the Association, Peter Laberge, opened and subsequently chaired the meeting. He gave a brief background of last year’s activities and more specifically, the activities relating to parks development since the General Meeting of May 7th. It was decided that a complete set of Minutes of last year’s meetings would be prepared for this year’s Executive. It would also include a copy of the By-Laws and position description of each of the positions on the Executive. It was suggested that these books be kept intact by each participant so they may be passed on to future Executive members.

A discussion took place of major issues in the community in order to determine the best distribution of the Executive, keeping in mind the constraints outlined in the By-Laws.

Members were allocated responsibility as follows:
President: Peter Laberge
Secretary/Treasurer: John Gushing
V.P. Membership: Fred McLennan
V.P. Community Facilities and Planning: Lucie Bazinet
V.P. Transportation: Jim Minnes
Director of Public Relations: Don LaBelle
Director of Recreation Planning: Bob Blondin
Director of Social Services and Community Liaison: Peggy Murdock
Director of Recreational Services: Josh Hayashi
Director of Major Development ProjectProjects: Ned Lynch
Director of Transportation, Planning & Services: J. O’Brien
Director at Large: Florence Antecol
Director of Programs: Mary Gelston
Director at Large: Bob Ryerson
Director at Large: David Reid

It was decided that regularly scheduled monthly meetings would consist of the President, the Secretary/Treasurer, and the V.P.’s and Directors responsible to the President. Other members of the Executive will meet with and work with their appropriate V.P. as required.

The President informed the Executive of developments, mainly in the area of parks since the last meeting, and in particular, a meeting with the Mayor held in May.

David Reid in co-operation with Don LaBelle will produce a newsletter for regular delivery to each household. The co-operation of all members of the Executive was solicited to supply newsworthy items. It was recognized that this newsletter is of extreme value to the community and the Association.

Three high priority items were identified for the Recreational people: 1) The quarry development; 2) The park site on Cahill; 3) The OBE land swap.

The President suggested that it is not too early to identify and establish programs for next year. The park sites should be more useable and we must ensure our community has first right of refusal on all facilities.

Items identified for the transportation people were the blind corner at Plante and McCarthy, and traffic around parks and school play areas.

The President is planning to meet with each V.P. over the next couple of weeks to discuss the up-coming year.

Bob Ryerson noted that he is willing to organize a community clean-up of McCarthy woods. This was enthusiastically endorsed by the Executive.

It was agreed that use of the Association letterhead must be agreed to by two members of the Executive.

It was agreed that the bank account would be moved from the downtown Royal Bank to the Hunt Club Scotia Bank. The Treasurer will arrange this.

The next meeting of the Executive will be June 25 at 7:15 p.m. at 3516 Paul Anka.

Attendees:

• Mountain
• Green
• Gelston
• LeBerge
• McLellan
• Weisman
• Blondin

Minutes of last executive meeting and the March 18 public meeting were reviewed. An agenda was decided upon.

A.Mountain will verify all arrangements are complete for the meeting on home security – double checking with police etc, and will request sound system for floor mikes. Mountain will chair the meeting. We were advised that a petition for more policing is to be presented.

Mountain advised that he had heard rumours that major buildings were slated for development on the NCC land between the community and Riverside South. Buildings to be used for storage of major equipment with arrangements made with city for bus storage. Unless access were from the parkway, this would create considerable heavy traffic in both communities, but especially Riverside South, and it was agreed that A.Mountain would alert his counterpart.

Plans for the May 7th annual meeting were reviewed. Starting time : 7.30pm As the communities recreation report was omitted in March, this to be included and city asked to help pay printing costs. It could be billed as an update to encourage attendance. LaBerge and Hockey to prepare. LaBerge to ask city re printing leaflets Green to prepare original artwork, pass to LaBerge Mountain-Weisman to get cheque to school for room rent Mountain to notify Scouts flyers will be ready in 3 weeks approx. It was agreed sound equipment was essential There should be transportation reports (Denison) and notes on other developments of interest. (Gelston ?) (Mountain as president?) Elections would be held first thing in the evening, as it was felt that other items on agenda would encourage fast resolution of formalities.

Nominating committee (Denison, LaBelle, McLellan) to work with retiring president Mountain on nomination report.

The committee was advised that Diane Landry had declined to accept a position on the executive.

Weisman reported the city soon to start collecting bottles/tins/paper.

LaBerte reported a meeting at his house, several areas represented for short term discussions. 3 sites to be checked at Easter. Says may get 80/90,000 rather than 54,000 dollars. Recreation committee has good representation now.

Next meeting was set for May 5th, 7pm. Agenda primarily to concern coming annual meeting plus any late additions.

There being no further business, the meeting adjourned at 8.15.

Attendees:

• Dewar
• Tongs
• Roberts
• LaBerge
• Hockey
• Green
• Denison
• an estimated 300 public

As co-Chairman, T.Denison welcomed those present, referring to citizen participation in other areas, he said it had not happened here because planning was done before there were citizens in area. He explained format for evening
1: Presentations by guests
2: Association discussion panel – Laberge/Hockey
3: Questions from floor.

Mayor Dewar thanked everyone for coming, referred to earlier meetings, problems, concerns and unanswered questions. She said she hopes to resolve these, get input and reach solutions.

Tongs reviewed early history, why “western community”, ideas for district centre, and said facilities had been planned for eventual population of 17,000, present only 14,000 due to lower family sizes. This affects plans – e.g. number of schools needed. Reviewing progress, he said Holy Family School Field to be used this summer, Byrns Currie to be seeded. Aquatic and play areas to be built this year, path surface and outdoor classrooms during summer.To be essentially complete by fall 1980.

Roberts explained Copeland report, naming sites Owl as #1, Cahill #2, area near A&P #3 and in west, by HC Woods #4. Said original concepts must change as school boards having second thoughts. Priorities in sequence given.

Tongs added this year, $100,000 is to be spent to finish Owl Drive, $54000 to do basic development south-central part of #2, and we must decide how to proceed with major development.

Questions :Should we look at trading land parks-school if no school to be built on Cahill ?

Omitting community response from the executive, the balance of the evening went to questions from the floor. Key questions or comments:

• Owl Drive useless to small children outside area-cannot cross McCarthy
• Why are lights left on?
• Why delay – been saying it’s coming for five years?
• Ice rink 3225 McCarthy next winter – via grant to HCCA
• Need more than $54,000 for Cahill
• No.2 site – seed or sod? (grade & seed) why not just cut existing grass
• Nothing up by Sample.Why not use Hydro R.O.W.? Railroad Path ? (HCCA should approach Base Commander, Uplands)
• Consider quarry as play area ?
• Before allowing more development, why not provide for people here?
• leave some vacant land untouched please
• Recreation committee must have representation from all areas.
• What is meant by long term? (5 years)
• questions a bout traffic were referred for private di at close of meeting.

Adjournment approx 10 pm

Attendees:

• Labelle
• LaBerge
• Gelston
• Green
• Cushing
• McLennan
• Dennison
• Stuebing
• Rowat
• Weisman

The meeting was called to order at approximately 7:30pm and was chaired by Rick Green. Minutes of February 4th meeting were read. David Rowat’s name was added to those who attended. Minutes were then formally adopted.

Membership: Membership cards have now been printed and distribution discussed. Membership cards will be offered for sale by Peter LaBerge at March 11th meeting of condominiums. Fifty (50) cards will be delivered to Bob Kerr, Ottawa Police Crime Prevention Unit for sale in two apartment buildings on corner of Uplands and Paul Anka. Mr. Kerr has offered to sell them there when he gives lecture on security. Cards will also be offered for sale at General Meeting of March 18th.

Executive Vacancies: We have lost some officers through the year, several more are resigning at the end of the term. Mrs. Hampson has given her notice effective immediately. Mrs. Stuebing resigned this evening and will submit her letter as soon as possible. Mr. Leblanc has not attended and has automatically resigned as per Section I(f). Rick Rodger – Director Major Development Projects is deceased. Names of people leaving at end of term: Art Mountain, Mary Weisman, David Rowat, Linda Hockey.

Mrs. Evelyn Shore, Secretary of Quarry Condominium was contacted and they will discuss a representative from the Quarry at the next executive meeting. A member was to attend this meeting but couldn’t make it. Mary Weisman will continue to keep in touch. Peter LaBerge offered to contact Bob Blondin (from Hunt Club Estates) to accept the position of Director Recreational Services. The motion was accepted and seconded by Terry Dennison. Terry also moved that we ask Ed Lynch to be Director Major Development Projects. D^vid Rowat seconded motion. Peter LaBerge offered to approach Diane Landry for Condominium Liason. Will report back.

Parks and Recreation: Peter LaBerge reported on meetings held with Mayor and feels satisfied that they were successful, but pressure must be kept up to ensure progress. He wants to have a table set up beside head table on March 18th meeting with Mayor, in order to present the Committee’s point of view to the public. He feels the Committee should have a half hour set aside to do so. (Please note letter attached.)

There was some discussion on chairing the meeting. It was decided to leave it to Art Mountain to make a decision. Art will also be requested to arrange for P.A. System, with floor mikes. Mr. Dennison suggests that people word their questions more carefully when faced with a mike. In this watt, the meeting would be better controlled. Three stations were suggested. Flyers for the meeting of March 18th and April 4th were ready and each member offered to deliver in their areas. Rent of $20.00 was received by Mary Weisman and passed on to the school for rent of same,(April 2nd meeting.\

Security of Community: Art Mountain suggested that the community association purchase six (6) inscribing tools. Peter LaBerge said that it has been his experience that they get lost, broken or are not passed on promptly. Suggests people be encouraged to buy one of their own, or share with one or two neighbors. Everyone agreed. They can be purchased for around $9.00 at Canadian Tire. Mary Weisman was asked to get in touch with Hettie Baetes to set up Block Parents table at this meeting (April 2nd, 1980)

Other Business: A check was made about trees being chopped down at McCarthy Woods. We have been assured work crews are cutting down dead trees only.

New Business: It was suggested that since we have both a Liberal Government and a Liberal Member in Ottawa Center that it would be a good time to ask Mr. Evans about access to Parkway at Hunt Club Road. This would alleviate traffic through Riverside South. It was decided to leave it for the new executive.

Next Meeting: March 18th, 1980 with the Mayor. . Planned Meetings: March 31st, 1980 Executive Meeting, April 2nd, |980 Security of Community, May 7th, 1980 general meeting. Please note that the date of May 7th, is the only one available at R. Byrns Curry school.

Adjournment: There being no further discussion, the meeting adjourned at 8:55pm.

Attendees:

• Mountain
• Labelle
• Hampson
• LaBerge
• Gelston
• Green
• Cushing
• McLennan
• Hockey
• Guest Bob Kerr.

The meeting was called to order at approx. 7pm, and the agenda was agreed upon.

Police: A.Mountain introduced a guest, Bob Kerr from the Ottawa Police Crime Prevention Unit. Kerr explained beeak-ins were a growing problem in this area, and there are currently about 6,000 in Ottawa annually. He explained Operation Identification, and mentioned one person already active in our district, Lee Croft, 1207 Plante. He said 907o area participation was needed for large warning signs, but area needed not really defined. Not our entire area. Homes receive two stickers after engraving SIN on valuables. Engravers cost about $8 at Canadian Tire – Association can buy a few or home owners encouraged to buy their own.

Kerr gave a few tips : One ploy to ring bell, if door answered ask for non-existant person. Description should be written down if this happens. They are checking to see if anyone is home. Another, don’t leave garage door open while away, and always answer telephones – it may be used as a decoy. Having a neighbour clear snow from drive is a sound idea, so is not to stop paper delivery. Better to have neighbour take it in. Paper “stops” may be sold as leads to people going away. House numbers should be clear, and best, illuminated.

On a motion by Green, seconded LaBerge, it was agreed to hold a public meeting on the topic within 6 weeks. Green to prepare leaflet, Labelle to liase with school authorities. Kerr said he was always available for questions and house visits. Traffic problems should go to Duty Inspector. He said police protection would increase with the number of calls, so to report even small items.

Facilities: Mountain/Hockey explained a coming meeting following a petition signed by several hundred people demanding recreation facilities. In essence, they supported our stated position. This group to be represented by two persons due to space limitations. This arose mostly through condominium residents, and the question was asked why our Condominium Liaison reps hadn’t been advised.

It was proposed we have a follow up meeting on same subject, invite two City Reps to sit on a panel with our representatives to field audience questions, and to discuss issues as a panel. This should be separate from police meeting, it was decided, but Block Parents should be invited to take part, and memberships should be available at both.

Funds: Moved LaBerge seconded Hampson that planning committee for should h ave necessary funds to arrange meeting and flyers. carried.

Member cards: After discussion, it was moved McLellan seconded Labelle that up to $100 be spent on membership card printing. Keith Printers were suggested for a good price.

It was noted trees had been chopped at Paul Anka/McCarthy by city crews. Reason to be checked and reported back next meeting

A petition of Plante residents regareding bus service was mentioned. No action taken.

Adjourned 8.55pm. Next meetings of exec.:March 3rd,31st. Annual mtg May 5th.

Attendees:

• Denison
• Wiseman
• Hampson
• LaBerge
• Rowat
• Gelston
• Green
• Hockey

In the absence of both the President and the Acting President, T.Denison was asked to Chair the meeting.

Minutes: Minutes of the June 18th meeting were formally adopted, and a report from a special meeting held October 29th was also received. It was thought that minutes from at least one meeting not attended by the secretary may be missing.

Bus Route Changes in bus routing were discussed, along with letters to and from the transit authorities. The general consensus following the change from Cahill to Plante was that there will always be some complaints, but the area was basically well served. Attention was drawn to the new route 87 linking the area to Billings Bridge, and the general policy that no more than a % mile or two blocks walk should be required to reach a bus route.

School M.Wiseman reported a request to pay $20 for meetings held in the school, when the school not otherwise open. School Board should be contacted, and will follow up with a report next meeting. M.Gelston drew attention to the generally poor outside lighting around school areas. With after hours activities involving children and early hours of darkness, she felt this invited vandalism or other trouble. While there was general agreement, no motion was presented.

Parks Earlier promises have not been fulfilled, and L.Hockey reported ùùùù no further action from City Hall .An earlier President *s letter was mentioned, but no copy was available, and a follow up asking for firm answers was proposed. Follow up required.

Gas/Oil The Hunt Club Chase community meeting was explained.Students to survey Chase area in January, conversion next summer if \ agree

Administration Discussion centered around several topics – notice of meeting, phone calls not always possible, mailed agenda, mail notice of meeting.

Agenda It was moved (Green/Gelston) that “No meeting of this executive may start without an agenda having been prepared”, carried. It was moved (Denison/Hampson) “Agenda for the next following meeting should be prepared,at least in part,before the close of the previousmeeting”. Carried.

Executive P.LaBerge asked regarding executive vacancy, and for a review of committee structure and objective. Suggested establish objective: where none exist. Wiseman suggested asking incumbents how they now see their own positions.

Priorities it was noted the year-end is approaching. Stress on both membership and public relations was suggested.

Fund Raising A dance or similar function for fund raising purposes was suggested, twice a year being thought ideal, in the spring and fall of each year. School Advisory Committee has such events, but we receive no benefit.

Next Meeting: Monday January 7th, 7-9 pm Byrns Curry School.

There being no further discussion, the meeting adjourned at 8.45 pm.

Attendees:

• LaBelle
• Hockey
• Gelston
• Green
• McLennan
• Rowat
• Guest J.Gushing – City.

The first part of the meeting was spent on a review of plans for park development with J.Cushing. There was again a strong concensus on McCarthy/Cahill/Uplands priority. There was also a general feeling that we were no further ahead than we were at the May 30th meeting. Why?

There was discussion regarding a hockey/skating ice surface at the Cahill-McCarthy site, but no resolution. Cushing said all park development had been delayed by budget. He was asked to convey to his superiors a growing sense of community impatience.

Regular business : It was agreed that the President should send a letter to confirm the meetings of May 30 and June 18 wherein we reached consensus en the development of site #2, and requesting advice on progress to this committee, and if necessary to an open public meeting. M/S Green,LaBelle.

A.Mountain advised that cost of incorporation had risen to $100 and not $20 as previously noted. Questioned “Is it worth it”. After discussion, there was a motion to amend direction from incorporation to simple registration, which is cheaper. M/S Green/LaBelle.

The President was asked to investigate the question of insurance for the association. The President advised he will be away for the next two months,and a temporary substitute should be named. Motion D.LaBelle act in a temporary capacity in the period M/S McLennan, Cushing

The death of R.Rodger was mentioned, and the President advised having sent a letter of condolence. The need for a substitute was mentioned, and Dr.Craig Sang was suggested. There was some feeling he did not live in the right area for even representation.

Ald. Quinn had asked for help in dealing with the quarry where R.Rodger died. No specific action was undertaken.

LaBelle suggested a specific night for meetings- last Monday of each month to IB tried – next, Oct.29th 7.30 pm at Arbor Green or Holy Family. It was agreed various facilities might be visited.

LaBelle voiced concern about vandalism.Discussion covered role of Block Parents in crime prevention, police action depends on catching in act, Sandbury locks inadequate. Agreed Optn.Identification to be pursued.

LaBelle/Hockey moved adjournment.

Attendees:

• LaBelle
• Hocking
• Denison
• Stuebing
• Hampson
• LaBerge
• Gelston
• McLennan
• Green
• Mountain

Slides were shown, and the group discussed play grounds in an informal manner. A second group of slides depicted “Adventure playgrounds” geared for older children. While interested, there was some consensus that the external appearance might be detrimental to the area. Within a fenced area, a hut and some indoor space was essential. There is one in Toronto, Ottawa is keen to experiment SOMEWHERE.

Agreement was reached that the No.2 site should be considered the logical choice for next activity (Cahill/McCarthy). The City to be approached accordingly.

Next Meeting: After discussion, it was agreed that as many as possible of the committee should meet during the summer, and the next meeting would be at the call of the Chair in mid to late July.

The meeting adjourned at 9.55pm.

Attendees:

• M. Weisman
• J. Gushing
• D. Rowat
• R. Green
• T. Denison
• M. Gelston
• E. Steubing
• F. McLennan
• E. Lablanc
• D. Labelle
• A. Mountain, Chair.

Business Arising: The Chairman explained that the Recreation Committee meeting would be held on May 30th, 1979 and that this would be a closed meeting with John Gushing of the City. The meeting was primarily for the Recreation Committee, but other members of the Executive could attend if they were interested.

The Chairman then discussed the need to adopt rules of procedures for our Executive meetings. The procedures are to be kept simple. Primarily, the meeting is to be conducted with questions and answers addressed to the Chairman so that all present may have an opportunity of expressing their views and so it may be recognized that one person at a time has the floor.

The Chairman then commented concerning the meeting with members of the Riverside Park Community Association that was to take place later. Areas of common interest such as rapid transit, the development of the district park, a joint newspaper, and other such matters of joint interest were seen as the common ground for our two associations.

Treasurer John Gushing advised that the Association took in $460.00 in tennis registrations and that we owe $320.00 for tennis instruction. Therefore, we net $140.00 on tennis registration. John also informed us that we. took in $128.00 for membership at the All-Candidates meeting held on the 14th of May at Holy Family School. We paid for miscellaneous supplies and bills of approximately $10.00 and we have a current balance of $422.34 in our bank account. There are no outstanding bills.

The Chairman pointed out that he had sent in the documentation to incorporate our association and he personally had sent a cheque to the Ministry and will be looking for reimbursement.

Transportation: The Transportation Committee has not had a meeting, but the members of this committee have arranged to meet on Monday, June 4, 1979. It appears the principal concerns for the committee to date are the need for regulation of traffic speed on McCarthy Road and some form of pedestrian crossings at the Paul Anka and Cahill intersections with McCarthy Road. It was also suggested that the Committee look into the possibility of having the City regulate, truck traffic through our residential .areas at certain times. Satisfaction was expressed that the sidewalk along McCarthy Road between Riverside Park and our Community is now under construction. There was also a question concerning the location of bus stops close to one another. Dave Rowat indicated that he had now written concerning motor bikes on the N.C.C. lands, but this problem was discussed. Apparently there is some difficulty with teenagers riding trail bikes on the N.C.C. lands, but there is some confusion as to who should police it or how it should be controlled. A suggestion was made that signs might be installed. The Transportation Committee will investigate this.

Membership: F. McLennan reports that there are now 100 paid up members in the association. There was a membership booth at the All-Candidates meeting and there will be booths at the fun fair on June 2nd, 1979 at R. Byrnscurry school. There was a discussion of the disbribution of leaflets to disseminate information on the membership drive. F. McLennan and D. Labelle will co-ordinate this.

Recreation: Linda Hockey reported that the Recreation Committee has been quite active. The tennis instruction is proceeding well and we have a good instructor starting classes this evening. Linda indicated that the Hunt Club Community Association was asked to run races at the fun fair. She indicated that we will be giving prizes of ten silver dollars to the winners as well as ribbons.

C.M.H.C. Summer Students M. Gelston and T. Denison reported that they had met with summer students who are working for C.M.H.C. These students are in the planning discipline and C.M.H.C. is using them to make studies of recreation in various areas across the Province and to assist community groups such as ours. T. Denison reported that C.M.H.C. is to provide him with a series of publications and materials to assist us in our recreation planning and that he will circulate these as soon as they are received.

The meeting then adjourned for coffee.

At 8:30 p.m. the meeting resumed with members of the Riverside Park South Community Association. Following a welcome by the Chairman there was a discussion on areas of joint interest. In particular, plans for development of the district park, the impact of the new exhibition site, the impact of rapid transit and then there was a lively discussion of the possibility of having a joint newsletter. Various methods of circulating community information were discussed including leaflets and also the possibility of starting a tabloid type newspaper with commercial advertising to fund it. Various members of the Executive agreed to follow-up the possibility of a tabloid type newspaper. T. Denison suggested that the merchants in the Hunt Club Centre shopping centre could be persuaded to put community information on leaflets that they are intending to circulate on a quarterly basis. D. Labelle suggested that it would be best to have a community newspaper which was distributed at least once every two months and there was general agreement on this. There was also a consensus however that such a project would have to start slowly and built up.

Letterhead: R. Green presented a design for a logo for our letterhead. Following a discussion and a show of hands it was agreed that the letterhead as presented by R. Green would be accepted provided that R. Green would reduce the size of the graphic showing houses across the bottom of the page and that they would be spaced slightly differently.

Minutes: The minutes from the previous meeting were distributed and adopted, moved by John Gushing and seconded by D. Labelle.

Operation Identification: M. Weisman suggested that we contact the Ottawa Police concerning operation identification. R. Green indicated that the police information wagon was coming to this area on Thursday and Don Labelle suggested that they be contacted to come during the fun fair on Saturday, June 2, 1979.

Major Activities Centre: D. Labelle requested the Chair to provide information concerning a letter sent on behalf of the Association concerning the Major Activities Centre. T. Denison indicated he had prepared and sent a letter to the Ontario Municipal Board reiterating our Association’s continuing support for the South Keys proposed site as opposed to the Blossom Park site in Gloucester Township. T. Denison indicated that our association had always supported the South Keys site, that the various planning concerns such as traffic impact and noise and proximity to rapid transit and transportation routes indicated that the South Keys site was a better site. He also indicated that the various municipal facilities were somewhat dependent on the success of the designation of the site as a regional shopping centre. A question was asked concerning the extension of Cahill Drive across the Airport Parkway and the Chairman indicated that he had been informed that the extension would not proceed as it was not financially feasible and as it really did not lead anywhere. A copy of the letter prepared by T. Denison and signed by T. Denison, M. Gelston, L. Hockey and M. Wiseman was filed with the secretary.

Adjournment: It was moved by E. Steubing and seconded by Don Labelle that the meeting adjourn and the Chairman declared the meeting adjourned at 9:40 p.m.

Attendees:

• M.Weisman
• J. Gushing
• D.Hampson
• D.Rowat
• R Green
• T Denison
• M.Gelston
• E.Steubing
• F McLennan
• A Mountain, Chair.

Minutes from the previous meeting were read individually, and adopted m/s Steubing-Hampson

Business Arising: The Chairman explained that incorporation was proceeding and would include the ability to be a charitable foundation. In response to questions, he explained there there is no additional cost involved, financial statement by an auditor is not required, and that the use of the name had in fact been cleared for use. Forms were circulated for signature, and were witnessed by a visitor

Joint Meeting Mary Weisman mentioned additional contact from Riverside South . A joint meeting to be suggested for May 28th, at 7.30. Mary will advise location later.

Federation: Mary Weisman also requested cheque for $10 to pay fee for the Federation of Citizens’ Associations, and suggestions of non- involved people who might help with a resource centre. Motion to pay fee of $10. m/s Green, LaBerge carried.

Treasurer’s Report: John Gushing advised that errors in form completion meant doing it all again, and that consequently no action had yet been taken on the transfer approved at the previous meeting. He advised opening balance of 155.61, receipts of 62.00 membership print bill outstanding of 45.69 and receipt books etc. purchased of 7.83. Payment of both bills above m/s Rowat /Gelston.

Routine Expenses It was moved that payment of bills for routine expense up to an amount of $25.00 could be made with later report to the committee, m/s Denison/Green. Carried.

Transportation: T Denison regretted that the full committee had not yet met but reported concerns coming in – speed on McCarthy, traffic controls on Cahill, Paul Anka, Uplands, McCarthy.

Community Plans: L Hockey submitted a written report, retained by the Chairman. Several discussions ensued.

Condominium Report: E Steubing reported growing problems with dogs, and said a Condominium Board could give Humane Society permission to pick up strays, otherwise they would not do so on condominium property. She had contacted five condominiums, but several were in midst of year end elections making planning difficult at present.

President’s Report: A Mountain reported having been contacted by several area residents about property use in the Hunt Club /Uplands area where long standing motocross use was causing problems for recent residents. He said he had prepared a letter on behald of the Association requesting the property owner who lives in Metcalf to discourage this use.

R Green asked that in future, all requests for policy letters should be discussed with the Executive Committee before action is taken. There was general agreement on this point. A motion to approve support to residents in this instance was carried m/s Hampson,McLenm

Plante Drive : D.Rowat mentioned an identical problem on NCC land close to Plante Drive, in which the RCMP display little interest. Motion to address a letter similar to the above to NCC m/s Rowat, Hampson.

Letterhead: E.Steubing asked that a design be prepared for letterhead, logo, memberships, etc., and offered to try to assist with printing of letterhead. R. Green to work on logo, and present to next meeting

Visitor : A Mountain introduced John Gushing, Senior Recreation Planner, Urban Policy Research Branch at City Hall, who explained that he worked with community and other groups on park development, programs, and neighbourhood studies. He reviewed history as known to him, but mentioned only being in his position six months. Gushing wished to have a meeting to discuss the Owl Drive site. He was asked to ensure the developers had paid a full share – doubts in this regard. Presentation would eventually be made to CDC, and T. Denison asked to be advised when this was to be done. Gushing was unable to supply cost estimates on any of the proposals, beyond rough ideas, and the committee felt it could make no meaningful decisions without that information. Tennis courts and pathways were to be covered by last year’s budget.

After some explanations and discussion, it was agreed that this Executive would represent the community, and that a meeting would be held on May 10th at Byrns Currie School at 8 pm. R Green asked that the President formally invite the Alderman, J.Quinn, to be present.

T.Denison asked whether, without holding back work on the Owl Drive site, consideration could be given to exerting pressure to have minimal work done to at least grade the site on Cahill near Uplands, which is already being widely used by children and teens with no playground alternatives. The issue did not seem to be understood by some members of the committee, and after speaking on the need to complete the Owl Drive project, the Chairman declared the meeting adjourned at 10.10 pm, with thanks to the visitor from City Hall.